Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

This position plays an integral role in the Residency Program and the Office of Education. The Program Coordinator (PC) is responsible for parts of the day-to-day administration of the ACGME residency/fellowship training program. The PC reports to the Residency Program Administrator and assists the Program Director (PD) in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME accreditation standards and other regulatory requirements.

The PC functions as a liaison between the PD, residents/fellows, faculty, GME Office, participating sites, and other departments. PCs must be knowledgeable about compliance and regulatory requirements at the various training sites in which their residents/fellows rotate. This position works closely with the other members of the Internal Medicine Residency administrative team.

The residency program coordinator performs or coordinates administrative activities associated with one or more residency programs.

Primary responsibilities include:

• Managing the creation, dissemination, and monitoring of annual rotation, clinic, and call schedules
• Managing resident compliance to ACGME requirements, including duty hour reports and supporting reporting compliance
• Managing the creation, dissemination and monitoring of resident, faculty, and program evaluations; assisting in residency recruitment programs, including interview day coordination and application management
• Assisting in event planning and execution, including resident didactic conferences, educational activities, and other events
• Assisting in ensuring program compliance to program and GME policies and procedures
• Managing residency verifications
• Managing administrative processing documents for residents

Credentialing/Licensure

• Ensuring every resident gets and completes the appropriate paperwork to be licensed in the state of GA.
• Ensures residents are appropriately credentialed in each of our hospitals.
• Tracking resident contracts.
• Resident onboarding processes.

Verifications

• Verifying/completing paperwork that a resident completed our residency in good standing.
• Maintaining resident records and files.

HR Processes

• Resident FMLA/Leave of Absence documentation and counseling to resident.
• Ensures residents are up to date with GME-required HR paperwork, documentation, and vaccinations.
• Residency letters, including letters of recommendation, loan deferment paperwork, jury duty letters, etc.
• Administrative processing of any additional GME items.

Semi-Annual Reviews

• Liaison between Associate Program Directors and residents for scheduling semi-annual reviews.
• Managing reviews in New Innovations database.
• NEJM K reports to APDs (monthly March-August for PGY3’s, semi-annually for PGY1/2’s).

Residency Leadership Committee, Core Faculty Coordinator

• Coordinate RLC meetings/agendas.
• Coordinate Core Faculty meetings.
• Manage Core Faculty letters of appointment.

Chief Resident Curriculum

• Manages/coordinates curriculum and scheduling for onboarding our Chief Residents.

Resident Didactic Conferences

• Managing room reservations, coordinating with Chief Residents.
• Ordering lunches and coordinating schedule with residency team.
• Point person as needed for vendors.

Administrative

• Scheduling Program Director’s calendar as needed.
• Manage resident birthdays.
• Managing fellowship letter process with Program Director

Other

• Recruitment assistance as assigned.
• On-site help at events such as Orientation, Graduation, Research Day, etc.

JOB DESCRIPTION:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following
  • establishing long-term operational objectives
  • researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.