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Description

JOB DESCRIPTION: The Associate Director of Athletic & Recreation Facilities provides direct supervision to the Assistant Director of Athletic & Recreation Operations, Assistant Director for Athletic Facilities & Events, Customer Service Representative, and to ensure proper facility operations at the Woodruff Physical Education Center (WPEC) and the Student Activity and Academic Center (SAAC). Also assists the Deputy Athletics Director for External Operations in the day-to-day oversight of facilities maintenance, improvements, and Athletics events.

Job Functions:

ADMINISTRATIVE

• Directly supervises and prepares performance evaluations for the six full-time employees.
• Hires, trains, supervises, evaluates, oversees payroll, and provides referrals for approximately 100 student staff. Assists the Director of Athletics, Deputy Athletics Director for External Events, and direct reports to create a detailed budget for assigned areas.
• Develops a system of accountability for transactions within annual budget allocations. Assists with budget oversight for facility improvements (capital projects) and maintenance as well as events.
• Administers and monitors established contracts with service providers. Negotiates competitive bids from prospective vendors and suppliers. Oversees capital equipment procurement.
• Works collaboratively with Athletics head coaches, assistant coaches, and recreation and wellness programming staff who use the facilities for scheduling and space assignments.
• Oversees the management of external events, camps, and clinics to include scheduling, contracts, facility rentals, and fee collection.
• Schedules all athletics practices, contests, and recreation programs in University scheduling software.
• Maintains master schedule for facilities to include all indoor facility and outdoor field reservations (Athletics, Recreation & Wellness and internal student user groups).
• Develops and reviews recommendations regarding short-term and long-range facility projects.
• Assists in developing long-range financial planning and development.
• Clarifies and resolves complex problems spanning all aspects of the Woodruff PE Center (WPEC) and the Student Activity and Academic Center (SAAC) and all outdoor Athletics venues. Researches and develops new initiatives and technology to improve service, enhance revenue, and realize system wide opportunities.
• Abides by all NCAA, conference, and institutional eligibility regulations and NCAA Principles of Ethical Conduct.

FACILITIES

• Develops and oversees energy conservation plans and assumes role of Building Representative for the Office of Sustainability Initiatives.
• Enforces and oversees Environmental Health and Safety, OSHA, and other facility regulations.
• Works collaboratively with Campus Services to develop strategic and preventative maintenance plans, janitorial, and fire safety for assigned facilities.
• Coordinates with outside contractors to schedule maintenance and repairs at appropriate times.

EVENTS

• Leads and supports event management team to ensure varsity and special event set-up and preparations are complete.
• Provides guidance and leadership for all game day facility staff to ensure successful home games and special events.
• Works with internal and external support staff to prepare detailed plans, outlines, and diagrams for distribution to carry out contractual and departmental obligations in conjunction with events.

OTHER

• Serves on NCAA host management team as needed.
• Attends departmental and divisional meetings as necessary.
• Serves in an on-call function to support operations at the facilities.
• Maintains all athletics motor vehicles to include reservations and maintenance.
• Serves as a department ranking staff member on duty for operations and facilities, which includes, but is not limited to, serving as a first responder for emergency situations and providing emergency care, providing customer service, resolving conflicts, and making decision and judgments regarding program and facility usage.
• Assists with any drop in recreation patrons as needed. Must be willing to work a flexible schedule including nights, weekends and holidays when necessary.
• This position is responsible for the integrity of Emory's intercollegiate athletics program and for the reputation of Emory University.
• This position is responsible for ensuring that his/her involvement with Athletic Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni.
• Additionally, this position must comply with University policies and procedures, NCAA and conference rules and regulations.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• A bachelor's degree from an accredited institution in sports administration management, recreation, physical education, or a related field, and three years of related experience in intercollegiate athletics facility management and operations, OR an equivalent combination of education, training, and experience.
• A master's degree from an accredited university in sports administration/management, recreation, or physical education is preferred.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.