Overview

The Manager, Clinic Operations oversees the administrative support team and ensures smooth day-to-day operations within the anesthesiology cdept. Responsibilities include managing schedules, coordinating physician needs, handling payroll, and organizing office logistics. Preferred qualifications include familiarity with UKG, Qgenda, and payroll activities. This role requires strong organizational skills, attention to detail, and effective communication abilities to maintain clinic efficiency.

Salary Mid: $42.08 Salary Min: $31.76

Description

JOB DESCRIPTION:

• Supports the overall day-to-day operations of a defined area within a Section of The Emory Clinic. Coordinates activities within the Section to maintain an effective operating environment.
• Ensures compliance with policies, procedures and regulatory guidelines. In conjunction with Section leadership, is accountable for activities that will enhance operational efficiencies, improve patient satisfaction and result in cost effective healthcare solutions.
• Helps evaluate Section operations and makes suggestions for improvements.
• Supports the achievement of Section performance targets and financial goals.
• Performs other related duties as required.
• Equipment and Supplies:
  • Coordinates the purchase of medical and office supplies and capital equipment necessary for the practice.
  • Establishes and maintains an inventory system to ensure adequate levels of supplies and equipment.
  • Establishes and administers a maintenance program for all office and medical equipment for timely repairs and proper functioning.
• Patient Care and Advocacy:
  • Manages daily operations to ensure the Section is providing quality patient care.
  • Communicates with patients, their families and/or physician as requested or needed.
  • Implements initiatives to improve patient satisfaction.
• Professional Development:
  • Works with manager to formulate plan for professional development.
  • Attends educational in-services as appropriate.
  • Participates in professional activities and organizations to maintain knowledge of current trends, practices, and developments.
• Reporting / Data Management:
  • Prepares operational reports and analysis to report progress, adverse trends and makes appropriate recommendations or conclusions.
  • Administers submission of timely, accurate and complete billing information to business office for maximum reimbursements.
  • Researches disallowance reports for unusual practices.
  • Stays current on coding and insurance practices and interacts with appropriate internal departments to update, change, or delete codes and charges when ineffective, not profitable and/or obsolete.

MINIMUM QUALIFICATIONS:

• Bachelor's degree required. 2-4 years healthcare, business, or administrative experience required; preferably in an ambulatory setting.
• A Master's degree in related field may be substituted for 2 years of experience OR Graduation from the Operations Development Program (ODP).
• Other equivalent combination of relevant education and/or experience may be considered.

PHYSICAL REQUIREMENTS:

• 1-10 lbs 0-33% of the work day (occasionally), negligible 34-66% of the workday (frequently), negligible 67-100% of the workday (constantly).
• Lifting 10 lbs max, carrying of small articles such as dockets, ledgers, files, small tools, occasional standing & walking, frequent sitting, close eye work (computers, typing, reading, writing).
• Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS:

• Factors affecting environment conditions may vary depending on the assigned work area and tasks.
• Environmental exposures include, but are not limited to:
  • Blood-borne pathogen exposure, Bio-hazardous waste, chemicals/gases/fumes/vapors, communicable diseases, electrical shock, floor surfaces, hot/cold temperatures, indoor/outdoor conditions, latex, lighting patient care/handling injuries, radiation, shift work, travel may be required, use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Additional Details

Familiarity with UKG, Qgenda, and payroll activities a plus