Our Client, a global lawfirm is looking to add a Resource Specialist to their Law Library team in Boston.

Responsibilities:

Collection Management

• Manages acquisitions, cataloging, serial controls, filing and other collection maintenance and other resource maintenance tasks for print collection in Boston and Toronto. Ensures accuracy of all systems and data.
• Catalogs all new editions and new acquisitions for Boston and Toronto within 72 hours of receipt. Oversees that continuations, supplements, replacements are being cataloged accurately.
• Participates in budget recommendations and monitors expenditures and budget in Boston and Toronto collections.
• Processes all new items with card, pocket and spine label and shelves on appropriate floor.
• Maintains department publisher and vendor records, including the publisher contacts in Outlook and Vendor Correspondence public folders in Desksite.
• Handles incoming mail and serials control, sorting and distributing the mail, creating records and entering data in library ILS, returning items, and running prediction reports and claiming items as needed.
• Ensures Routed Materials lists are accurate and current.
• Reviews, reconciles and prepares for approval and payment invoices for designated offices. Evaluates and suggests cost saving options.
• Maintains routing lists and prepares current awareness materials for distribution.
• Assists with the general maintenance of the collection as needed by reshelving, and participating in office searches and other efforts to maintain the collection.
• Assists with the defining, documenting and maintaining department procedures related to the ILS.
• Understands the report capability of the ILS and creates reports to improve department accuracy and productivity
• Assists with onboarding and offboarding by obtaining or reassigning necessary office copies.
• Assists with other onboarding/offboarding issues as needed.
• Oversees and assists the outsourced filing company, distributing the filing and providing the classification number and other identifying information.
• Quarterly, checks that office copy looseleaf services are accurately maintained and labeled appropriately with attorney name.
• Assists with the review, evaluation and recommendation of new and existing resources. Recommends format for access and makes suggestions for the best way to make resources available.
• Maintains current knowledge of Firm e-resources, particularly electronic offerings of titles in the print collection.
• Maintains current knowledge of Firm software solutions (Chrome, Elite, etc) and is department resource for training and reporting issues.
• Performs general maintenance of the collection by reshelving, visiting satellite offices weekly and participating in office searches and other efforts to maintain the collection.
• Responsible for reviewing data in all Research Services systems, across all formats (print/electronic) and all offices, to ensure data is current, accurate, and consistent with formatting rules.

Requirements:

• Master of Library Science from an ALA accredited school or equivalent degree recommended.
• Knowledge of technical services functions, collection management and library technologies in a business setting including integrated library systems and other software used to manage library or acquisitions information preferred.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, SharePoint, and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.