Description

The responsibilities of the Accounts Payable/Account Receivable Clerk position may include, but is not limited to specific daily activities, specific weekly and monthly activities, and other activities as assigned for our Ohio and Indiana Facilities by assisting our Staff Accountants over Accounts Receivable and Accounts Payable. These activities can include processing of vouchers/ debit, processing of pay transactions, check processing, maintenance of petty cash, maintenance of fixed asset ledger, general accounting activity, and support of various plan and year end activities. This position is also responsible for other duties as assigned.

Functional

• Operate computers programmed with accounting software to record, store, and analyze information.
• Use of spreadsheets and specialized accounting software.
• Prepare bank deposits by compiling checks from the mail, verifying and balancing receipts, and recording receipts into Account Receivable Ledger.
• Reconcile bank transactions Daily.
• Comply with federal, state, and company policies, procedures, and regulations.
• Compile statistical, financial, accounting or auditing reports for audits as needed.
• Code documents according to company procedures and prepare checks for mail.
• Reconcile or note and report discrepancies found in records.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Match order forms with invoices, and record the necessary information.
• Perform general office duties such as filing, answering telephones, handling routine correspondence and opening the mail.
• Prepare, and issue bills, invoices, account statements as requested by customer or vendor
• Complete and submit sales tax forms and returns, workers’ compensation forms, pension contribution forms, and other government documents.
• Prepare expense reports for entry into the General Ledger.
• Assist the Staff Accountants and Controller as needed.

Leadership

• Works when expected and contributes best efforts towards the timely completion of work assignments.
• Models a positive image for others.
• Demonstrates ownership and commitment to the role.
• Escalates problems/issues outside that require resolution at higher levels of the organization.
• Able to balance multiple demands and priorities.
• Act resourcefully to ensure that work is completed within the specified time and quality parameters.
• Takes responsibility for continual development.

Interpersonal

• Works positively with team members in order to continuously improve the business.
• Demonstrate good working relationships within work group.
• Willingly contributes to group efforts.
• Serves as a resource to those with less experience.
• Acts consistently with stated policies.
• Protects confidential information.
• Recovers quickly from setbacks.
• Handles contacts both inside and outside the company in a professional manner and with high integrity.

Business

• Seeks ways to maximize contributions to functional area business results.
• Make efforts to acquire understanding of financial data and its ramifications for the business.
• Strive to understand how one’s own work contributes to the growth of the company.
• Ensures thorough familiarity with company policies and procedures. Appropriately applies policies and procedures in compliance with government laws. Policies and procedures include, but not limited to: ISO 9000 & 14000, government regulations (e.g., health, safety, quality and environmental), and functional policies.
• For those with supervisory responsibilities: Trains and motivates subordinates in the importance of full compliance with the letter and spirit of such policies and procedures.

Requirements

EDUCATION REQUIREMENTS:

• Associate degree in Accounting or Business Administration is preferred. Equivalent experience will be considered.

EXPERIENCE REQUIREMENTS:

• Must be proficient in Microsoft programs.
• Must have minimum of one to three years-experience in office or finance setting.
• Effective verbal and written communication skills.
• Strong problem-solving skills.

PHYSICAL REQUIREMENTS: Must be able to lift and manipulate 10 pounds regularly. Must be able to handle up to 30-pound report boxes occasionally. Must be able to sit for extended periods of time.