Position Summary: Coordinates all tasks and processes of the company’s motor vehicle fleet.

Responsibilities:

• Maintain a great communication and cooperation with the dedicated FMC.
• Familiarize and be proficient in using existing or new programs that FMC utilizes to manage the fleet or other programs that the company choses to implement.
• Periodically, pull analytical reports (KPIs/metrics) regarding the vehicle replacement, fleet performance, accidents/incidents, training and more and report to supervisor.
• Perform vehicle LCC and price comparison that helps management make the best financial decision in choosing vehicle types and brands to utilize in the fleet.
• Be the main point of contact for fleet compliance (registration, insurance cards, etc.) in cooperation with the FMC and escalate/report to direct supervisor any issues that might arise.
• Be proactive and bring constant feedback to supervisor on challenges or process improvement.
• Update in timely manner the FMC portal and make the appropriate changes so they reflect accurate reporting.
• When utilized maintain the Telematics software and the entire program, from installation, communication, training reporting etc.
• In compliance with the laws and regulations, assist with the review of monthly personal/business mileage submissions and coordinate with the FMC and users when attention or corrections are needed.
• When required by management, establish communication with local dealerships for stock market purchases when needed.
• Keep accurate reports and notes when it comes to accurate inventory and spare inventory if available.
• Coordinate and suggest the assignment of company vehicles to users in cooperation with department managers and internal company policies (eligibility, Company Manuals, vehicle classes etc.)
• Monitor the vehicle remarketing process and run analytical reports that decides when to return the vehicles in order to get the highest return (leasing terms) and suggest to direct supervisor.
• Secure and maintain the pool cars for corporate usage and keep them in readiness and available when needed.
• Coordinate vehicle maintenance and vehicle transfers when needed.
• Assist with the monitoring and information gathering (including police reports) of all accidents involving company vehicles utilizing smartsheet tracking which is shared with Risk Management.
• In cooperation with the rest of the Fleet Admin Team, take part in the new driver onboarding process.
• Assist with invoice processing using Stampli invoice software.
• Perform other Fleet Related task as assigned by direct supervisor.

Working Relationships: Fleet Administration team, and all company vehicle users

Minimum Education: High School Diploma or GED equivalent

Preferred Education: Associates Degree and /or related job experience

Minimum Experience: 1-2 years related experience

Preferred Experience: 3-5 years related experience

Licenses/Certifications:

Soft Skills: Customer service drive with strong organizational and communication skills, both written and verbal.

Proficient in Microsoft Office package.

Other:

Driving/Fleet Vehicle Requirement: Clean driving record required

Travel: Able to travel based on the needs of the business

Physical:

Hours & Conditions: Five day work week. Hours 9:00am to 5:30pm

Other: Work schedule and hours subject to change based on needs of business