Location:
Central Administration Office TITLE: Administrative Support Specialist – Dept of Academics and Student Learning - CO
JOB STATUS: FLSA Overtime Eligible
REPORTS TO: Deputy Superintendent or his/her designee
DEPARTMENT: Academics and Student Learning
PAY RANGE: FIVE (5)
POSITION SUMMARY: To assist and relieve administrative supervisor(s) of paper work and impediments utilizing efficient methods through the use of technology so that he/she may devote maximum attention to the central problems of the Department of Academics and Student Learning and educational administration.
JOB QUALIFICATIONS:

• An Associate Degree or higher in Business Administration, or related area preferred.
• An excellent knowledge of Word, Google and Excel spreadsheets.
• Three to five years of successful experience as a secretary preferred.
• The ability to greet and deal with public, students, and school staffs courteously and appropriately, both by phone and in person.
• An ability to collaborate with others, handle confidential matters, set priorities, multi-task and work well under pressure with an attention to detail.
• Strong written and oral communication skills.
• Self-motivator, with ability to work with little direction.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

ESSENTIAL DUTIES:

• Maintains respect and security at all times relating to strict confidential matters regarding information to and from legal counsel, Board of Education, employees, evaluations, resumes, letters, checks and collection of money.
• Prepares communications for the Board of Education, including agenda information and weekly Board of Education reports and updates.
• Handles inquiries/concerns from staff members or parents requesting appointments. Interacts and listens to legitimate concerns and makes appropriate referrals. Places, receives and screens telephone calls and records messages.
• Maintains budget and accounts as well as the district credit card and Petty Cash checking account for the Deputy Superintendent or his/her designee. Responsible for the input and management of requisitions relating to the general fund, special account(s) and grant monies. Maintains substitute/stipend information throughout each school year.
• Retains current files, verifies various forms for the Department of Academics and Student Learning staff relating to time sheets, authorization for absence forms, professional leave forms, conference registration forms, stipend information and mileage forms.
• Maintains electronic and paper records and files, compiles information and prepares reports for department initiatives. Has thorough knowledge of working with Excel Spreadsheets.
• Maintains a schedule of appointments and arranges for conferences and meetings. Handles conference and travel arrangements for the administrators in the Department of Academics and Student Learning.
• Prepares and disseminates materials to all areas of the school district utilizing emails, inter-departmental mail, and other technology-based communications.
• Handles requests from other agencies/schools regarding department programs.
• Corresponds and acts as liaison with outside businesses, organizations, and community members. Prepares and disseminates contracts and materials to outside agencies or vendors utilizing emails, mail, and other technology-based communications.
• Utilizes software applications to design various forms, presentations, databases and publications. Conducts research and project management, as requested.
• Keeps current with the ever-changing state/federal rules and regulations and provides current forms and documentation in regard to specialized programs (e.g. special education, limited English proficiency).
• Maintains records, compiles information and arranges tutors for home instruction services.
• Has thorough knowledge of administrative rules and the ability to make decisions accordingly.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT: 261 days (251 work days and 10 paid holidays); 8 hours per day, excluding lunch; number of days of vacation, holidays, and salary as determined by Negotiated Agreement. Work year to be established by the Board.
SALARY: starting hourly rate $21.15/HR - $23.41/HR
The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria.
The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.