Job Title : National Sales Administrator

Classification : Exempt

Department : Sales

Reports to : Director of National Sales

SUMMARY :

Sales Administration reports directly to the Head of Sales / Business Development and is responsible for directing key business areas for EBINs Sales organization, including sales development, sales policies, sales connectivity, trade relations, budgets as well as supporting cross-functional sales support within Marketing, Finance and Operations.

DUTIES AND RESPONSIBILITIES

• Formulate and plan the department’s annual budget within the context of the company’s overall budget.
• Monitor the business, sales, expenses and activity plans in line with the approved budget.
• Responsible for the interpretation, communication and training of policies and procedures, and their impact on Sales.
• Establish customer contacts, customer initiatives, and customer programs for the Sales Area.
• Develop action plans to address customer opportunity areas and implement necessary sales initiatives (i.e., coupon deductions, unsalable / distress, reclamation and diverting)
• Provide strategy leadership in the development of all EBIN sales policies.
• Act as a problem-solving specialist; an expert on all EBIN sales policies for Field Sales.
• Serve as key point of contact for communication with field sales, brokers, merchandisers on sales initiatives and plans.
• Establish and continuously improve relationships with brokers to increase customer satisfaction.
• Manage broker communication activities including new item presentations, promotional calendars, etc.
• Management and facilitation of timely report deliverables; Incentive Bonus Report, PO / AR Report Tracker & Report, etc.
• Facilitate and negotiate the contractual arrangements with brokers, retailers and key stakeholders.
• Collaborate and build effective relationships across the company.
• Organize field sales team's execution of promotions and develop processes to ensure that field sales and brokers are equipped with merchandise and promotional materials and ready for promotions and new product launches.
• Liaison for Field Sales to support Supply Chain initiatives and Trade Spend.
• Regularly conduct Area sales operations updates, reviews, and develop action plans for improvement in sales productivity and control measures.
• Responsible for the creation and availability of all selling and marketing support material.
• Work with team to develop sales / product communication materials (e.g. Account Sales Catalogue, Sell Sheets, etc.)
• Manage the dissemination of all selling and marketing correspondence, samples, materials, etc.
• Manage selling support activities, at retail, in stores, activations training clinics, workshops and promotions and the development and publishing of schedules.
• Evaluate the entire scope of the sales administration department and functionality and recommend improvements and changes to improve the sales support processes, operations and execution.
• Responsible for managing and coordinating staff personnel and administrative activities and serves as liaison with Human Resources.
• Will manage and coordinate departmental travel to include itineraries, air travel, automobile rental, etc.
• Manage recruitment of open positions within the sales team and any others as assigned.
• Manage Performance Evaluations of sales team staff and any others as assigned.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES :

Sales Coordinator, Sales Assistant(s)

COMPETENCIES :

To perform the job successfully, an individual should demonstrate the following competencies :

Planning / Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives;

organizes or schedules other people and their tasks; develops realistic action plans.

• Drive for Results : Achieve or surpass results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.
• Strategic Thinking : Formulates objectives and priorities, and implements plans consistent with the long-term business and competitive interests of the organization in a global environment;

capitalizes on opportunities and manages risks.

• Adaptability / Flexibility : Adapt easily to changing business needs, conditions and work responsibilities. Adapt approach, goals and methods to achieve successful solutions and results in dynamic situations.
• Problem Solving / Analytical Thinking - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully;

develops alternative solutions; works well in group problem solving situations. Identifies data-collection requirements, validates information, identifies discrepancies or inconsistencies in data, and understands limitations of available information.

• Interpersonal Relationship Builds effective, collaborative relationships to ensure business results
• Judgment / Decision Making - Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.
• Business Acumen - Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition;

aligns work with strategic goals. Make timely decisions without sacrificing quality even under ambiguous circumstances or when data is limited.

Communication Skills- Able to communicate accurately, concisely, and compellingly to a variety of audiences. Adapts communication methods based on the situation.

• Customer Focus. Build and maintain internal and external customer satisfaction with the products and services offered by the organization.
• Accountability. Understands objectives, priorities, and critical performance measures required to meet customer and organizational goals.

Manages performance to achieve expected results.

Coaching & Mentoring : Actively partner with co-workers to provide them with information, techniques, instruction, feedback and encouragement to maximize their success on the job.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM REQUIREMENTS / QUALIFICATIONS

Bachelor’s degree with emphasis in Business or Marketing. 5 year’s progressive sales, marketing, or category experience.

Some Beauty or Cosmetics experience preferred. Strong administrative management skills, very detail oriented, able to work in a fast-paced environment, strong knowledge of Microsoft Office Suite, particular Excel.

OTHER QUALIFICATIONS

• Demonstrated effective supervisory skills
• Relationship building skills
• Innovative, highly motivated and creative
• Sense of urgency
• Results-Orientation and ability to influence others
• Product knowledge
• Ability to work in a team environment to meet strict deadlines

EEO STATEMENT

EBIN is an equal employment opportunity employer that seeks to comply with all current federal, state, and local laws and regulations.

All employment and employment opportunities at EBIN depend entirely upon an individual’s qualifications, abilities, attitude, and performance.

Last updated : 2024-05-17