JOB DESCRIPTION

Position:Central Supply & Medical Recorders

Department:Administrator

Reports to:Administrator

Summary:

Administer the distribution and inventory of resident care supplies in accordance with facility policies and procedures under the direction of the Administrator. Assist in preparing department for supple and medical records.

Environment:

Work will be performed primarily indoors at one of our long-term healthcare facilities, throughout all areas, including in resident rooms, and on carpeted and/or tiled floors. Work will be performed there routinely around other co-workers, healthcare staff, residents, and guests. Due to the nature of facility’s business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood borne pathogens, and communicable diseases, as well as high-stress medical and/or life threatening situations.

Essential Duties & Responsibilities:

• Meet physical and sensory requirements stated below, and be able to work in the described environment.
• Identify and participate in process improvement initiatives that improve the customer experience, enhance work flow, and/or improve the work environment.
• Inventory and stock supplies maintained at nurses’ station in supply points, distribute appropriate supplies; record inventory.
• Inventory and monitor central supply levels.
• Order, receive, and restock in accordance with procedures.
• Secure emergency or critical items.
• Review crash cart daily and restock with each use.
• Monitor cost and maintain related records.
• Assist with Nursing Department activities to include administrative support; assisting residents, families, and visitors, and running errands to include travel to supply sources.

• Perform clerical tasks to include processing administrative transfer and discharges.
• Carry out additional administrative support, which may include maintaining medical records, assisting with scheduling or job assignment, and preparing special reports.

• Ensure that IV poles and oxygen equipment is properly cleaned and stored after use.
• Maintain a safe and orderly work area.

• Thin charts according to facility policies and arrange overflow in discharge chart order.
• Maintain adequate stock of medical forms and documentation supplies.
• Coordinate discharge and death records.

• Collect medical records upon discharge or death, assemble them in proper order, and check for completeness. Incomplete charts are returned for proper correction or completion to nursing service or attending physician.

Other special projects and duties, as assigned.

Job Requirements:

• High school diploma or GED required or equivalent related work experience.
• Must have a current/active CPR certification.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
• Strong analytical and problem solving skills.
• Ability to work with minimal supervision, take initiative and make independent decisions.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible and adaptable to change.
• Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.

Physical and Sensory Requirements:

• Moderate physical activity:
• Push, pull, move, and/or lift a minimum of fifty (50) pounds to a minimum height of three (3) feet and be able to push, pull, move, and/or carry such weight a minimum distance of fifty (50) feet.
• Reach overhead and push, pull, move, and/or lower a minimum of twenty (20) pounds.
• Climbing on a stool or ladder to a maximum of eight (8) feet.
• Standing and/or walking for more than four (4) hours per day.
• Bending and/or stooping for more than one (1) hour at a time.

I understand this job description and its requirements, and that I am expected to complete all duties as instructed and assigned. I also understand that the job functions may be altered from time to time, and that Management has the right to modify this job description at any time, without advance notice to me, except as required by law.

I further understand this description identifies the essential and primary duties and responsibilities of the job, and that it is not intended to detail or contain each and every duty inherent in this job.

By your signature below, you acknowledge your understanding that your employment is at will, and that nothing in this job description is intended to constitute a contract of employment, express or implied.

Below, I have noted any accommodations that I believe are necessary to enable me to perform the job duties. I have also noted below any job duties which I am unable to perform, with or without accommodation. I will immediately my supervisor if, at some time in the future, I need an accommodation and/or if I am no longer able to perform any of my job duties, with or without accommodation.

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