Easterseals Oregon
Homeless Veterans Reintegration Program

PROGRAM ASSISTANT JOB DESCRIPTION

JOB TITLE: Program Assistant

DEPARTMENT: HVRP

REPORTS TO: Program Manager

FLSA POSITION STATUS: hourly, non-exempt - $20.50 per hr.

WHY WORK HERE?

We are a progressive public not-for-profit organization that identifies service delivery gaps in the community, building programs to address community needs, and continually strives towards being best of class in our practices and empowering staff with our leadership.

GENERAL POSITION SUMMARY

Our Homeless Veteran’s Reintegration Program (HVRP) assists veterans who are homeless, or at risk of becoming homeless in finding employment. This role is designed to assist the program in both maintaining accurate records and data bases but also in conducting outreach to local veterans or homeless entities with the goal of increasing program enrollments.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other duties may be assigned to meet agency needs.

• Be a leader of Easterseals Oregon's culture, values, and mission.
• Demonstrate professionalism through interactions with co-workers and the public in a positive, professional manner in compliance with Easterseals Oregon’s mission.
• Maintain confidentiality of sensitive documentation and information of all Easterseals employees, participants, and affiliates.
• Able to work in a team setting with other professionals.
• Exercise good judgment and comfortable taking initiative to support current and/or new projects.
• Oversee the front office operations including greeting walk ins, answering phones, responding to inquiries, and process program referrals.
• Stay informed of community, agency, and program information through inter-office communications, attendance at staff meetings, participation in professional development activities and other community events.
• Coordinate a variety of projects, functions and/or program components (e.g. staff meeting, client trainings, employment retention follow up, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintain a wide variety of manual and electronic documents files and records (e.g. client records, client referral sources, client demographics, client-training activity) for providing up-to-date information and/or historical reference in accordance with established administrative guidelines.
• Procure supplies and materials and maintain availability of required items as needed.
• Create and distribute a monthly newsletter for participants including upcoming events, program announcements, job leads, etc.
• Coordinate scheduling within the office (i.e. meetings, client computers, etc.).
• Complete other assignments as assigned.

Your Education and Experience

We will consider any combination of relevant work experience, volunteering, education, and transferable skills. Please be clear and specific about how your background is relevant.

Minimum Qualifications

• Required High School Diploma or equivalent.
• Demonstrated work experience in data collection and proficiency using Microsoft suites.
• Demonstrated interest in working with Veterans and the ability to be compassionate and understanding.
• Demonstrated ability to work with others and communicate effectively.
• Ability to work with individuals of varying incomes, skill levels, experiences, and cultures.
• Strong information technology skills.
• Ability to manage multiple tasks simultaneously.
• Ability to pass a criminal and MVR background check.

ABOUT EASTERSEALS OREGON

Mission: To be the organization that provides exceptional services and resources that make a tangible and positive impact on society. We serve children and adults with disabilities, veterans, mature job seekers, and their families, ensuring all feel included and valued and have equal opportunities to live, learn, work, and play in their communities.

Vision: To create and deliver services, workforce development and housing programs that result in 100% included and empowered participants in their communities.

Core Values are the ESSENCE of who we are: Excellence, Service, Stewardship, Equity, Nurture, Compassion, and Empowerment.

OUR EMPLOYEES

You will find your peers at Easterseals Oregon (ESO) to be completely dedicated to the participants they serve, driven with a passion to help people succeed. Our employees are solution-oriented with profound integrity and commitment. They are highly skilled, adaptive and dependable. Our employees are described as approachable, empathetic, and heart-led.

OUR CULTURE

Easterseals Oregon supports participants in their journey to self-sufficiency through a heart-led approach. We value and accommodate differences with compassion and fairness. We collaborate to build trust and benefit for our team, our participants, and the community. We appreciate our employees and provide leave opportunities to support work-life balance.

"Your life and mine shall be valued not by what we take... but what we give." - Edgar "Daddy" Allen, Easterseals Founder.

Easterseals Oregon has been serving the Oregon community for 75 years in filling gaps for the disabled, veterans, low income and older adults with education, career assistance and housing.

Equal Opportunity Statement: Easterseals Oregon is an equal opportunity employer. In accordance with applicable law, the company prohibits discrimination based on race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin, or ancestry, physical or mental disability, sexual orientation, genetic information, uniformed service, or any other consideration protected by federal state and local laws. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee.

DEI Statement: At Easterseals Oregon, diversity, equity, and inclusion are an important core value for our employees, board members, the individuals we serve, and our community. Our commitment to these values is resolute and positions us to better serve our stakeholders from every background. We are driven by our commitment to inclusion across disability, age, gender, race, religion, identity, veteran status, sexual orientation, and homelessness. We celebrate diverse points of view and multiple approaches, driving innovation and subtleness, and positioning ourselves to lead the change we want to see in the world. Our Vision is to create and deliver disability services, workforce development, and housing programs that result in 100% included and empowered participants in their communities.

EXPECTATION FOR ALL EMPLOYEES

Easterseals Oregon employees are expected to support the mission, vision, and values.

Job Type: Full-time

Pay: $20.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Paid time off
• Retirement plan

Work Location: In person