Staffing Coordinator Responsibilities:

• Phone screen after application notification received from HR
• Scheduling applicant for interview with Direct Support Managers (DSM)
• Coordination and scheduling with DSM the interview of the applicant with Individual Served/Family
• Participating in group interviews scheduled by the Human Resource Department
• Coordination with HR for completion of onboarding documents and process including Employment Data Form, scheduling of applicant drug testing, orientation, etc.
• Supervise assigned pool DSP employees.
• Assists in monitoring completion of required training and certifications by DSPs.
• Monitors assigned pool employees to ensure that they have worked at least one 8-hour shift every 30 days.
• Coordinates and schedules with DSM when pool employee assigned to a new Individual served to ensure that DSM provides all required training specific to the Individual receiving services prior to pool employee working with Individual.
• Completes 90 day and annual performance reviews for pool DSPs with input from the Director of Community Wavier Services and the Direct Support Managers, as applicable, including preparation and submission of PAF.
• Assists in the development and dissemination of important information to all CES waiver staff, Individuals served and families, as applicable. This includes but is not limited to:
  New policies and procedures
  Health and Safety Measures
  Training events
  Meetings

Administrative Assistant II Responsibilities:

• Ensure that the office and surrounding workspaces are maintained in a professional, safe, and organized manner.
• Assists in the development and implementation of systems and procedures to ensure the program operates in an organized and efficient manner.
• Accurately compose and prepare letters, financial forms, and reports within designated time.
• Ensures that the department database and other informational tracking systems remain current and accurate.
• Order approved departmental supplies and equipment to include, but not limited to, office supplies and program supplies.
• Updates the Director of any program related matters; procedural changes needed and assists with the development of a plan of action.
• Answers the department main number, ascertains nature of business, and directs visitors/callers to appropriate staff member or department.
• Receive and route all emails to the appropriate staff.
• Take detailed minutes of various department meetings.
• Assists in performing daily operating functions (i.e., copying, filing, processing data input, etc.)

• Assists department nurse in tracking submission of medication logs, filing as appropriate and requesting from DSPs.

Compliance/HIPAA:

While performing the duties of this job, employee will comply with all federal, state and local laws and regulations pertaining to Easterseals Arkansas.

Employee has access to all client protected health information of the individuals directly served by this person, except psychotherapy notes. Employee will not attempt to access any other protected health information unless otherwise approved by Supervisor or Privacy Officer.

Supervisory Responsibilities:

Manages and provides overall direction, coordination, and evaluation of assigned pool DSPs. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training; planning, assigning, and directing work; conducting performance evaluations; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School Diploma/GED and 3-5 years’ experience in providing administrative services in a program that supports individuals with an Intellectual Developmental Disability, or other Social Services or Health Related program. A bachelor’s degree in social services or another Health Related Field preferred.

Competencies:

• Ability to work collaboratively and effectively with individuals served, families, staff, other providers and PASSE care management teams.
• Competence in instructional, oral, and written communication, organizational and interpersonal relations skills.
• Ability to work with a variety of individuals regarding age, education, functionality, and with minimal direction.
• Ability to independently prioritize and plan work activities.
• Ability to problem-solve independently or in a group setting.
• Strives to constantly improve processes and services.
• Identifies and resolves problems in a timely manner.
• Knowledge of Word, Excel, and Google.

Certificates, Licenses, Registrations:

Valid Arkansas Driver's License

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Easterseals Arkansas has designated this position as a non-safety sensitive position under the Arkansas Medical Marijuana Amendment.