Description

POSITION SUMMARY: The Accountant is under the direct supervision of the Director of Finance. Primary duties for the individual in this position are the processing of bi-weekly payroll for over 100 employees, and coordinating accounts receivable activities. The Payroll/AR Accountant will also enter journals and assist with grant/expenditure reporting, accounts payable tasks, and cash balance verification.

PAYROLL DUTIES AND RESPONSIBILITIES: 

· Process/coordinate bi-weekly payroll for over 100 employees (full and part-time employees along with 10-month classroom staff employees; hourly and exempt staff). 

· Process cash disbursements to bill departments for payroll, and to make payroll tax, 401-K and employee insurance payments.

· Determine and set up position funding and leave/benefit codes in the payroll and/or HR systems.

· Update employee insurance and 401-K benefits in payroll system for employees who become eligible or terminate. 

· Reconcile insurance premiums with employee deductions on a regular basis.

· Track leave time and reconcile with payroll system. 

· Verify that time sheets have been turned in and approved. Follow-up with supervisors as needed to ensure time sheet information is accurate. 

· Enter salary increases in payroll system when approved. 

· Garnishments—Read legal documents to determine appropriate amount to be withheld. Create cash disbursements to pay creditor. 

· Process journal vouchers for accrued and used vacation leave on a quarterly basis. 

· Run or create payroll reports as needed for directors.

ACCOUNTS RECEIVABLE DUTIES AND RESPONSIBILITIES:

· Process all receipts (cash, check, electronic). Determine funding codes (cash/GL account, revenue account, fund), enter deposit information in the financial system, prepare deposits for the bank, and ensure funds are deposited in the appropriate bank account. 

· Maintain receipt documentation, and after bank reconciliation, match documentation with reconciliation paperwork. 

· Maintain rental housing spreadsheets. Document payments, damage charges, etc. 

ACCOUNTS PAYABLE AND OTHER DUTIES:

· Assist with the review of accounts payable transactions, print checks, and post the batches. 

· Assist with accounts payable entry and related tasks as needed.

· Enter detailed payroll amounts on grant spreadsheets when required. 

· Assist with grant and other reporting.

· Create and maintain spreadsheets related to payroll, accounts receivables, and other fiscal items. Run reports from financial system to review/reconcile fiscal transactions, and when data requested by staff. Export data from financial system to Excel, and assist with the creation and/or maintenance of fiscal spreadsheets.

· Other office and fiscal duties as assigned. May be requested to attend fiscal or grant trainings. 

ADDITIONAL: 

· Must be able to sit for long periods of time 

· Must be able to spend long periods of time looking at a computer display.

· Must have a valid Driver's license. 

· Must be able to lift 20 lbs. 

Requirements

QUALIFICATIONS: 

· Bachelor’s degree in accounting, business or related field with two years of previous accounting/accounting support experience OR Associate’s degree in accounting/business with at least three years of related experience. 

· Previous experience with fund accounting, payroll, journal vouchers, and accounts receivable preferred.

· Knowledge of double entry accounting. 

· Above average computer skills (Windows, Microsoft Office – Word, Excel and Outlook, financial systems) – including proficiency in Excel, knowledge of Excel formulas, ability to import/export data, and create reports.

· Above average math skills, excellent organizational skills, and attention to detail.

· Ability to pass required background and health tests. 

· Ability to work independently and with a team.