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Job Responsibilities:
· Being responsible for daily site facilities tasks, requests, and issues, and being the main facilities point of contact for employees/contractors, vendors and other departments including IT, HR, Real Estate, Workplace Programs, Security and Health & Safety.
· Working closely with reception staff by, (1) Daily reception coverage for breaks and lunch, (2) Welcoming visitors and employees, answering the phone, and routing calls in a professional manager, (3) Maintaining adequate stock of office, cleaning, and kitchen supplies.
· Distribute incoming mail and prepare outgoing shipments and interoffice mail.
· Mailroom duties include responding to the courier's scheduled deliveries and pickup times and supporting sub-tenant mail services, as required.
· Scan and process time-sensitive checks, invoices, tax, and legal documents.
· Nurture an intimate working relationship with the Facilities Team, Sourcing/Procurement, Accounts Payable, Security, Vendors, Project Managers, the building's Landlord, and their property manager.
· Conserve the office's professional appearance and general organization, overseeing cleaning services provided by the Day Porter, maintaining the cleanliness and routine maintenance of all common areas including EBC, kitchen area(s), break rooms, supply room, copy rooms, floors, interior glass, conference rooms, collaboration spaces, etc.
· Update building signage as assigned to include employee nameplates.
· Perform extensive administrative tasks: manage meeting room calendars, prepare purchase order requisitions, and handle special projects.
· Maintain databases such as operating manuals, floor plan software, visitor access cards, visitor management system, new hires system, workflows, facility work order system, bike locker management, employee fitness center, parking permits, and vendor insurances.
· Develop and maintain tracking sheets as required.
· Oversee new hire seating assignments, internal staff moves, and coordinate with the Facilities and IT teams.
· Representing Facilities Ops. on the health and safety committee and being first aid certified. Participating and coordination of the required building safety program and evacuation drills.
· Coordinate service to the office and liaison with the landlord's property manager and other 3rd party vendors.
Qualifications:
· Minimum 5 years previous experience in office services role / administrative support
· Possesses excellent verbal/written communication and interpersonal skills
· Ability to interface and communicate with all levels of the organization; Strong customer service focus
· Strong attention to detail and follow-through
· Excellent organizational skills and attention to detail
· Highly proficient in MS Office Suite (Word, Excel, Outlook, Teams)
· Ability to recognize critical items, prioritize accordingly, and execute with decisive action.
· Provide a positive experience to our customers, clients, and employees alike;
· Demonstrated ability to work collaboratively as part of a team and in a team environment.
· Ability to be discreet and handle confidential, sensitive information
· College / University degree/certificate or equivalent work experience is an asset.
· Must demonstrate a desire to embrace learning and take initiative
· Capable of multi-tasking in a fast-paced environment
· Working experience with UPS, FedEx, AIT, and other couriers with domestic and international shipments, including large freight items.
Job Type: Contract
Pay: $19.96 - $22.00 per hour
Expected hours: 40 per week
Benefits:
Experience level:
Schedule:
Work setting:
Work Location: In person
Contractor
$79k-103k (estimate)
05/01/2024
05/03/2024
eateam.com
Edison, NJ
100 - 200
The job skills required for Facilities Coordinator include Written Communication, Initiative, Coordination, Customer Service, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be a Facilities Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Facilities Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Facilities Coordinator positions, which can be used as a reference in future career path planning. As a Facilities Coordinator, it can be promoted into senior positions as a Cafeteria Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Facilities Coordinator. You can explore the career advancement for a Facilities Coordinator below and select your interested title to get hiring information.
If you are interested in becoming a Facilities Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Facilities Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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Step 3: View the best colleges and universities for Facilities Coordinator.