About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

Our client is in the process of implementing OpenText PDMS as their record retention system. The role will require coordination between our OpenText team and our client. The person will work with the client's Document Management Lead and will help support the implementation process.

Responsibilities

• Integrate known processes into Standard Operating Procedures (SOP).
• Analyze system for automation opportunities and identify any security or permission issues to ensure the system is stable and adheres to policies.
• Create and update program and project team documents and subsequent versions.
• Attend regularly and as-needed meetings with managers and stakeholders.
• Create detailed summary of items in project/program build through a business requirement document capturing key milestones, workflow diagrams and Phases.
• Coordinate tasks with other Document control Specialist & System Administrators.
• Advise management of risks that may affect health, performance of DMS.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed Standards, SLAs, and templates.
• Report custom build and system updates of group directly to manager & other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Help with integration of Document management system to other platforms, such as SharePoint, SAP, P6, Procore, Open text, Oracle, Azure, SQL, PowerShell, PowerApps, Power Automate.
• Support project management team to maintain timely and effective change management process, procedures, and systems.
• Perform routine audit checks of project sites and inform Managers about issues that need to be resolved. Such permissions, cyber security, access issues.
• Assess gaps and key requirements for meeting deadlines.
• Create and maintain document management standards and manual.
• Act as an “agent for change” in the company’s DMS implementation and complete transition.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily system tasks as support request tickets, access upkeep, system maintenance.
• Provide direct supervision and oversight of the entire Document Management System.
• Perform routine QA/QC checks of project sites and inform Project Managers about issues that need to be resolved. Such as Submittals, Project deliverables.
• Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process, and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Create and maintain document management standards and manual.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new / existing team participants.
• Develop training materials and lead training sessions for document and protocol management.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily document management tasks such as naming and tagging documents.
• Provide direct supervision and oversight of the entire project and work of Document control.
• Maintain Document System database and quality control of all documents.
• Develops, trains, and mentors lower-level Document control Specialist.

Qualifications

Technical Responsibilities:

• Proficient in OpenText PDMS, Office 365, Procore, Visio, Dev tools.

Managerial Responsibilities:

• Maintain Document System database and quality control of system Integrity.

Direction Received:

• Works under direction of Document System Advisor, Project/program managers, and business unit managers or their appointees.

Communication Skills:

• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills. Ability to break down complex and technical process in paper or in person as required.

 Experience:

• Minimum of 5 years of direct or relevant experience with degree. 8-10 years direct or relevant experience without degree. Responsible for projects or portfolio, Servers maintenance, Cyber Security Protocols.

Education:

• High school graduate required.
• Bachelor's degree in Construction Management, Developer, Programming, Computer Sciences, Information System Technology, or related field from accredited program preferred.

Licenses and Certifications:

• OpenText System Administrator Certification, preferred.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. 

Wage Data Per State Requirements

Salary range for this position is $90,000 - $120,000. The starting salary will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands

Work Environment

• This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.