About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Document Controls Specialist is expected to facilitate the end-to-end process of the Client’s field documentation, including receiving the documentation that comes daily from field organizations, digitizing, indexing, and archiving said documentation, so that the information and the source document is easily accessible for future use.

Responsibilities

• Digitize field documentation by means of a scanner
• Perform data entry of information transcribed on the field documentation
• Upload/archive field documentation into Client systems
• Perform indexing of the data on the field documentation for ease of lookup and file searches
• Retrieve and/or deliver documentation from nearby Client offices as requested
• Communicate timely and effectively with clients and stakeholders
• Adhere to the prescribed Standards, SLAs, and templates
• Reports project and System updates of group directly to manager & other key stakeholders
• Collaborate with stakeholders to create and refine best practices
• Support project management team to maintain timely and effective change management process, procedures, and systems
• Create summary and detailed project reports for management and project team members, including assessing any delays, outstanding process and procedures
• Assess gaps and key requirements for meeting deadlines
• Monitor and facilitate business process improvement changes or process changes in DMS
• Provide consistent and standardized training for all new / existing team participants
• Act as an “agent for change” in the company’s DMS implementation and complete transition
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols
• Provide mentorship to Document control Assistant/Trainer

Qualifications

• High school graduate required
• Must possess a valid driver’s license
• Must be detail-oriented and highly organized
• Using sound judgment to make correct decisions in absence of leadership based on training
• Active listening and ability to communicate across different departments
• Strong interpersonal and proactive problem-solving skills
• Minimum of 0-2 years of direct or relevant experience
• Proficient in Microsoft Office and Document management systems, such as Adobe, SharePoint, Procore, Oracle, etc.
• Works under direction of Document Control Lead and project/program managers, and business unit managers or their appointees.
• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring good interpersonal skills.
• Responsible for projects or portfolio less than $1 million.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands

Work Environment / Physical Demands / Travel

• Client Office: 100% of the time (this job requires being on-site at the Client office 8 hrs/day, Monday through Friday)
• Most of your time will be spent in a professional office environment and using standard office equipment, such as computers and phones
• Bending, sitting standing, walking, lifting up to 20 pounds
• Ability to sit/stand for up to 8 hours per day
• Ability to move freely for up to 8 hours per day

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.