POSITION SUMMARY:

Provide clerical, secretarial, and general personnel support and perform administrative functions in support of the overall operational objectives of the United States Coast Guard (USCG) Recruiting Command.

POSITION RESPONSIBILITIES:

Tasks include but are not limited to:

• Answer, direct, track, and report incoming phone calls.
• Develop and maintain the Recruiting Office schedule using Microsoft Outlook or the applicable enterprise solution.
• Maintain the Recruiting Office reference library and correspondence files.
• Place, track, and report status of purchase requests for recruiting office supplies.
• Maintaining a file management system in compliance within federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC).
• Track and execute office mailings.
• Serve as office space Liaison for building lease/maintenance.
• Operate recruiting lead software.
• Track and report each applicant’s progress through recruiting and accession process.
• Track and report recruiter performance, recruiter training, and Military Entrance.
• Process Station (MEPS) performance metrics.
• Complete, route, track, and report status of Local Marketing Support Forms and approvals.
• Process, track and report status of candidate’s background investigations.
• Book travel arrangements for candidates per policy.
• Manage Microsoft Outlook calendars and maintain Microsoft Teams site.

BASIC QUALIFICATIONS:

• Education: Associate’s degree of higher
• Experience: At least three years of experience in administrative roles.
• Skills: Must possess excellent administrative and organizational skills.

JOB DETAILS:

• Type: In-office

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Portland, ME: Relocate before starting work (Required)

Work Location: In person