TITLE: Meeting Notetaker

LOCATION: Boston, MA

START DATE: 04/01/2024

WORK DAYS: Flexible

Candidate must be COVID vaccinated and have received up to date boosters.

Job Discription

This position will be responsible for drafting formal, accurate, and concise summaries (minutes) of past virtual council meetings, working primarily from video recordings and transcripts. This requires attention to detail, and the ability to summarize lengthy and complex conversations following formatting and style conventions within templates. The duration of this project will be 2 months, approximately 6-8 meetings a month. We are anticipating about 65 hours total to complete this project. We have flexibility with weekly hours based on the candidates schedule as long as the project is done within the 2 month time frame.

The expectation is that this person will use their own computer, but one can be provided if necessary.

Specific responsibilities include:

· Review lengthy video recordings and transcripts of past meetings, including technical presentations and large group discussions focused on transportation topics;

· Concisely summarize meeting content while capturing key discussion themes and individual questions and comments;

· Identify key decisions made during each meeting, including discussion consensus and procedural votes;

· Deliver deliverables (minutes and all final revisions based on supervisor feedback) prior to legally mandated public posting deadlines;

· Correctly identify and cite individual meeting participants;

· Adhere to preset formats and style guidelines within document templates;

· Work closely and communicate regularly with staff/supervisor to resolve organizational and editorial issues, ensuring accurate representation of complex processes and programs discussed in meetings;

· Maintain organized progress records

Required Skills:

· Strong writing and proofreading abilities

· Organization and attention to detail

· General knowledge of Robert’s Rules of Order

· Proficient with Microsoft Word and Google Docs

Required / Desired Skills

• meeting notes 1 year Required

• transcribing 1 year Required

• organization and attention to detail Desired

Job Types: Full-time, Contract

Pay: $17.00 - $18.43 per hour

Schedule:

• 8 hour shift

Ability to Relocate:

• Boston, MA: Relocate before starting work (Required)

Work Location: In person