Salary: Commensurate with experience
Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Business Services unit of the SharedServices Center
Position Status: Full-time
Hours: Varied
Position Number: 005005/ 30-399
FLSA Status: Non-exempt
POSITIONSUMMARY:
This role provides direct support to the Facilities Stores and SharedServices operations. Responsible for the reconciling of non-labor transactions(including but not limited to P-card transactions, purchase order and invoicematching, etc.). The position also oversees the documentation retentionprocess, receives materials as they are delivered, and serves as a point ofcontact with vendors and internal stakeholders.
DUTIESAND RESPONSIBILITIES:
Reconciles p-card charges and open account billing for transactionsinitiated by Facilities Stores and the Shared Services team.
Assists in executing inquiries toShared Services, including work orders in the Shared Services TDx workspacewith tracking and processing invoices, quotes, and report of business expenses.
Responsible for the recording oforders and maintain the retention of backup documentation of materialsservices, materials, and supplies procured by the University Buyer.
Assists with the execution,management and tracking of departmental contracts and chargebacks.
Assists with and provides coveragewhen needed by soliciting bids, preparation of bids, and initiating orders ofmaterials and supplies in alignment with procurement practices.
Assists with performing frequentinventory audit of on-hand supplies and materials.
Responsible for the creating andmaintaining documentation related to operational procedures and processes.
Completes other duties as assigned.

REQUIREMENTS:
Minimum qualifications:
Associates Degree in Business or a related field from an accredited institution.
Experiencebeing responsible for procuring goods/materials/supplies; reconcilingtransactions.
Preferred qualifications:
Bachelor’sDegree in Business, Supply Chain, Accounting, or Finance from anaccredited institution.
Backgroundin business related field like business administration, finance, accounting, orsupply chain preferred.
Alternately,the successful candidate may possess any equivalent combination of experienceand training, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Strong customer service skills;
Strong communication skills both verbal and written;
Ability to collaborate with others and take initiative; creative andcritical thinker;
Strong organizational skills;
Proficient in Microsoft Office Suite (Word, Excel, etc.);
Strong computer skills;
Analytical and ability to problem solve;
Ability to work independently.
Commitment to the University’s values of diversity, equity and inclusion, andrecognition of the importance of treating each individual with dignity andrespect consistent with the University’s Mission. Demonstrated experience with, and understandingof, the broad diversity of the University community (students, faculty, staffand others).
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and an ecumenicalcampus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and itsSpiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community and furtheringits mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.