JOB TITLE: Scheduler

GENERAL SUMMARY OF DUTIES: Responsible for scheduling all surgical cases that will be performed at the surgery center. Will work with multiple physician offices and will work directly with the surgery center clinical staff members to properly understand lengths of procedures, room availability, and needs of special supplies. All surgeries will be posted to the schedule daily. Will be an integral part of our Front Desk Team and will be valued as a key member of our organization.

SUPERVISION RECEIVED: Administrator

ESSENTIAL FUNCTIONS:

• Scheduling surgeries for multiple physicians and working closely with their offices.
• Schedule surgeries and working directly with the surgery center clinical staff members to properly understand lengths of procedures, room availability, and needs of special supplies.
• Complete all necessary paperwork for each procedure scheduled.
• Will learn Front Desk Registration process to be able to assist as needed.
• Will learn Insurance Verification process to be able to assist as needed.
• Must be capable of multi-tasking and working with a diverse patient population.
• Answer phones.
• Other duties as needed.

EDUCATION/EXPERIENCE:

• High School
• 2 years of previous experience scheduling surgeries preferred
• Experience with insurance

KNOWLEDGE:

• Knowledge of clinic policies and procedures.
• Knowledge of managed care contracts and utilization.
• Knowledge of computer systems, programs and spreadsheet applications.
• Knowledge of medical terminology and be familiar with scheduling software.

SKILLS:

• Skill in gathering and reporting claim information.
• Skill in solving utilization problems.
• Skill in written and verbal communication and customer relations.
• Experience in a medical office as a scheduler.
• Fast and accurate data entry.
• Service oriented, patient demeanor.
• Ability to multi-task, manage time effectively, and deliver results.
• Strict attention to detail.
• Intermediate computer skills and knowledge of Microsoft Office.

ABILITIES:

• Ability to work effectively with medical staff and external agencies.
• Ability to identify, analyze and solve problems.
• Ability to deal courteously and professionally with internal and external customers.
• Ability to provide excellent customer service.

PHYSICAL/MENTAL DEMANDS: Requires sitting and standing associated with a normal office environment.

ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Occasional evening or weekend work.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.