School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Job Overview
Duke University seeks applicants with an interest in medicine and science, strong editing skills, and exceptional attention to detail to serve as an Editorial Associate for the American Journal of Transplantation. The American Journal of Transplantation is the official journal for the American Society of Transplantation and the American Society of Transplant Surgeons, and its editorial office is located at Duke University.
The Editorial Associate has primary responsibility of managing the peer review process of the journal, and work on projects directed toward enhancing the operations of the journal particularly as they relate to improving the efficiency of publication. This position also resolves queries regarding editorial and publishing policies for internal and external stakeholders.
Accountabilities

• Peer Review Management
• Author/ Reviewer/ Editor/Fellows Relationship Management
• Industry Participation

Essential Functions
Daily/Weekly Tasks:

• Monitor journal inbox for incoming queries and correspond daily with editors, authors, and reviewers to ensure timely completion of tasks to maintain low journal turnaround times. Provide information and guidance to Editor-in-Chief as needed.

• Track the progress of manuscripts through the editorial process and send personal reminders to reviewers and editors, as needed.
• Develop and maintain manuscript status report and alert any issues/delays to the Managing Editor and Editor-in-Chief.
• Provides editors with technical support regarding the online manuscript submission system.
• Trains new editors on use and navigation of the online manuscript submission system and AJT best practices.
• Acts as liaison between authors and the editors for matters including, but not limited to, manuscript status, needs for publication, and potential publication integrity issues.
• Collaborates with colleagues and Managing Editor to develop and improve departmental/journal policies and procedures.
• Provides back-up support to Publication Specialist with regard to manuscript processing, as needed.
• Participates in pilot projects and program improvements, as needed.
• Participates in Editorial Board meetings.
• This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Monthly Tasks

• Support Managing editor with monthly issue publication through coordinating various bespoke articles and reviewing issue proof for accuracy and consistency.
• Applies expertise in Editorial Manager to provide ad hoc and regular reporting to Managing Editor.
• Coordinate cover art between artist and Editor-in-Chief; send final product to the publisher.

Annual Tasks

• Assist Managing Editor with conference related tasks which may include preparing reports and presentations, coordinating AJT awards process, arranging editorial board meeting, and reaching out to editors for annual editorial board turnover.
• Should be willing to travel especially for annual ATC conference. Conference travel expenses will be paid by the journal.

Technical Competencies

• Analytical and critical thinking skills.
• Time management skills, especially dealing with changing priorities.
• Excellent organizational skills.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite

Behavioral Competencies

• Instills Trust (Respect/Honor) - Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Drives Results - Consistently achieving results, even under tough circumstances
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability - Holding self accountable to meet commitments
• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization
• Decision Quality - Making good and timely decisions that keep the publication process and journal initiatives moving forward

Preferred Experience

• 2 - 4 year(s): Experience in scholarly publishing
• Knowledge of AMA Manual of Style
• Knowledge of journals publishing trends and best practices.
• Experience with online submission especially Editorial Manager
• Copyediting and proofreading

Preferred Education

• Bachelors or higher

Minimum Qualifications
Education
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work generally requires one year of editorial or production experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE in a publishing or related setting to acquire skills necessary to coordinate a variety of tasks such as evaluating and rewriting technical or scientific journal manuscripts for accuracy, clarity, content, and completeness, monitoring production schedules, proofreading galleys and page proofs and checking layout and illustrations.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.