DPS Group has an excellent opportunity a Project Coordinator to work at our client site in Coppell, Tx starting June 2022. Local candidates strongly preferred, non-local candidates will be considered (must be able to relocate or travel for the duration of project)

Key Responsibilities (Project Office)

• Maintain Office space for the use of the Client Global Engineering and Real Estate (GERE) staff and Construction Contractors staff
  • Organize with office occupants and office assignments
  • Maintain Key Box and assign keys as needed
  • Submit security access requests to security for client staff, construction contractors and visitors
• Organize Sanitation contractor and sanitation supplies for the office
  • Audit and track open PO’s for sanitation contractor
  • Audit and track all cleaning supplies for the contractor to use to maintain clean offices, bathrooms and lobby.
  • Audit and track all paper products for sanitation use.
  • Track cleaning schedule on a weekly basis to confirm sanitation is met for Covid 19 policy.
• Order and maintain office, breakroom and document control supplies for the office
  • Maintain and order all office supplies when needed
  • Maintain and order any office equipment (desks, chairs and file storage)
  • Maintain and order any IT equipment as needed. Store any IT equipment on site.
  • Maintain and audit service records for printers/copiers for the Beltline office
  • Maintain and audit supplies for the breakroom (coffee, tea, sugars, vending products and any paper products needed.
  • POC for vendors for these supplies
  • POC for document shredding bins on site
• Support IT on site to set up printers, Wi-Fi access and conference room access.
  • Maintain conference room Outlook calendar access.
• Receive and distribute any incoming and outgoing mail to location.
• Organize with contractors for storage needed inside/outside the main office.
• POC with maintenance for specific work needing to be done to the office.

Key Deliverables

• Work with sanitation staff to maintain coverage to the office in case of absence or vacation of the contractors.
• Work with the warehouse staff to maintain shipments of products belonging to staff at office are received without delay.
• Organize any client events for employees and contractors with the client staff
• Work with Security Manager to maintain access to contractors while working on site for each project, pending access approval from SHE policy (more definition in Security Tasks).
• Working with Facility Manager and Assistant Facility Manager to maintain a safe working environment.
• Attend clients LSS monthly conference/Teams calls to hear about any HR discussions, Safety briefings and Covid 19 updates.
• Assist with creation of Monthly Progress Project Report
• Create report template for previous month
• Request and submit safety hours for monthly progress reports
• Update data from Procurement, Schedule and Construction
• Upload into SharePoint within the monthly deadline.
• File report into Box folder
• Support Procurement Process
• Maintain monthly Safety hours per project
• Update and maintain Portfolio of Project report
• Maintain Construction Contractor hour report monthly
• Maintain GERE contractor hours report monthly
• Close out Project hours report at years end and create Project hours report for the new year. Maintain hours report for all years from the start of tracking per project

Skills & Qualifications

• Qualification in business, administration, or a related field; or equivalent experience.
• At least 5 years of administrative and clerical experience required.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook).
• Experience in a project management or construction environment a plus
• Lots of energy and motivation
• An ability to multitask
• Good communication skills
• Good attention to detail
• Good interpersonal skills
• Meet deadlines without the need for prompting
• Ability to prioritize and work autonomously

The Company

DPS Group is a global EPCM firm offering full-service solutions within the Life Sciences (pharmaceutical, biotechnology, and medical technology) and Advanced Technology (semiconductor, data center, and solar) industries. DPS is dedicated to delivering successful projects with a ‘client-first’ mentality and personal touch across a range of market sectors: Project and Program Management, Procurement, Design, Construction Management, Health and Safety Management, Commissioning, Qualification, and Start-up.

DPS Engineering Inc. is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. DPS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

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