Salary: $22.47 - $23.65 Hourly
Location : Douglas County Superior, WI
Job Type: Full Time
Job Number: FSCOC042024
Department: Clerk of Courts
Opening Date: 04/30/2024
Closing Date: 5/12/2024 11:59 PM Central
Description

Under the direction of the Clerk of Courts, this position provides accounting responsibilities to the Court System; to include management and collection enforcement of the receivables ordered by the Court System and provides assistance/customer service to various state, county, and city offices, agencies, departments, attorney offices, prison systems, Judges, and Judicial staff.
Full-time based on 37.5 hours/week; non-exempt; $22.47 - $23.65 per hour reflects the normal hiring range for 2024.
Essential Duties

• Deputized by the Court to be able to assist in performing the duties of the court as required by statute.
• Conducts financial functions for the court, using the State provided software (CCAP), which includes issuing and voiding checks, adjustments, monitoring accounts, creating judgements for unpaid fines, conducting research, tracking, and accurately entering data.
• Create wage assignments and upload to the Department of Corrections.
• Creates and monitors payment plans; entering assessments; bail bond forfeitures; billing for attorney fees.
• Reviews and enters employee timecards in the payroll system.
• Collects court ordered fines and fees using various methods.
• Prepares and submits fines and fees to the Wisconsin Department of Revenue for the Tax Intercept program; sends out notices and letters; researches and resolves problems.
• Prepares and submits fines and fees to the Wisconsin Department of Revenue (Tax Intercept Refund Program and State Debt Collection Agency); sends out notices and letters.
• Receives, records and deposits payments, provides financial insights to the Courts, County, and constituents.
• Dockets and files returned mail.
• Receives and responds to various correspondence.
• Provides customer service to internal and external customers.
• Adheres to the Clerk of Courts policy of confidentiality.
• Performs other duties as required.

Minimum Qualifications

• High school diploma or equivalent and two-year vocational/technical training in bookkeeping/accounting required; two or more years of accounting/bookkeeping/payroll experience preferred; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Job-related experience with legal/court systems preferred.

Supplemental Information

Required Competencies:

• Ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes, and/or guidelines and/or group, rank, investigate and diagnose.
• Ability to display discretion in determining and referencing such established standards to recognize interactive effects and relationships.
• Ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures, and standards to specific situations.
• Ability to utilize a variety of reference, descriptive and/or advisory data and information such as billing statements, invoices, forms, financial statements, journal entries, state statutes, trial balances, technical operating manuals, procedures, guidelines, and non-routine correspondence.
• Ability to communicate orally and in writing with supervisor, co-workers, all department staff, various state, county, and city agencies, District Attorney's Office, attorneys, Probation Department, Security drivers, customers, and the public.
• Ability to perform addition, subtraction, multiplication, and division; and to calculate percentages and decimals.
• Ability to apply principles of rational systems.
• Interprets instructions furnished in written, oral, diagrammatic or schedule form.
• Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objective.
• Ability to exercise judgement, decisiveness and creativity in situations involving the evaluation of information against measurable or verifiable criteria.

Working Conditions:
This position routinely operates in a professional office environment, and extensively uses standard office equipment such as computers, photocopiers, scanners, and phones. While performing the duties of this job, the employee is occasionally exposed to stressful office environment conditions and graphic details of crimes or victim impact statements. The employee has the potential to encounter unpredictable and violent clients. The noise level in the work environment is moderate.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and pulling of objects weighting five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Testing Requirements:
Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation.
Douglas County is an Equal Opportunity and Affirmative Action employer.
Health Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Dental Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Life Insurance After 6 months of employment
Basic: 1 times your annual salary (County Paid)
Supplemental: 2 times your annual salary (Employee Paid)
Additional: 3 to 5 times your annual salary (Employee Paid)
Optional spousal and dependent life insurance (Employee Paid)
$4,000 Life Insurance Policy (County Paid)
Wisconsin Retirement:
Employer and Employee contributions to Wisconsin Retirement System (WRS are regulated by the State of Wisconsin. Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to for further detail.
Mission Square/Nationwide Retirement Services Deferred Compensation Accounts for public employees.
Pre-Tax Plan:
Flexible Benefit Plan Dependent Care Reimbursement Account (DCRA) (Helps employees reduce their taxable income by "setting aside" dollars spent on dependent daycare expenses).
Vacation:
Vacation is accumulated on a monthly basis. Newly hired employees will accrue vacation from their date of hire, but are not eligible to take vacation until successful completion of four months of their employment.
Sick Time:
Sick time accumulates at 1 day per month up to 120 days.
Employee Assistance Program:
(EAP) is confidential, professional help with personal matters. (County Paid)
Long Term Disability After 30 days of employment.
Short Term Disability After 30 days of employment (At Employee Expense).
Holidays 10 Paid Holidays per year.*
Personal Holidays 3 1/2 per year *
*With the exception of those specific services which operate on a 24-hour basis. Contact Douglas County Human Resources for further info.
01

Do you possess at least a two-year degree in accounting/bookkeeping or related field? Please select the answer that most closely fits your education.

• High School Diploma or GED
• Vocational/Technical Degree in Accounting/Bookkeeping
• 4-year Degree in Accounting/Bookkeeping
• Higher Education unrelated to Accounting/Bookkeeping

02

Do you possess two or more years of previous work experience in the field(s) of accounting/bookkeeping/payroll?

• Yes
• No

03

Do you possess experience working in legal offices? If yes, how long? If no related experience, please indicate "none".
04

Do you understand how the court system works?

• Yes
• No

05

In a short paragraph, define/describe previous work experience as it relates to the essential duties described in this job posting. if no related experience, please indicate "none".
Required Question