Under general direction, the Deputy Director of Procurement manages, and directs the procurement staff responsible for the procurement of materials, equipment, services and construction contracts. Also included is the management and disposal of surplus supplies in the most efficient manner. Develops procurement strategies within policy to achieve programmatic goals as identified by the Director of Procurement. Serves as a strategic partner with the operating departments to jointly identify integrative procurement solutions that enable departments to meet their strategic goals. Reviews major procurements for consistency with policy and departmental strategic plans while ensuring the value / benefits derived are appropriate for costs. Supervises, directs and evaluates assigned subordinate staff; handles employee concerns and problems; and directs work assignments, scheduling, counseling, disciplining and dismissing employees when appropriate. Assists in managing the procurement of and maintaining programs for specifications development, contract administration, including professional and consultant services, and large-scale implementation projects. Maintains frequent and quality communication and interaction with all departments, divisions, co-workers and the general public. All work is performed independently under the direction of the Procurement Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Plans, manages, directs, reviews, and evaluates the work of all Procurement staff;
• Selects, supervises, trains, motivates, assigns, evaluates, counsels, and disciplines staff;
• Directs the development and administration of the annual budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary;
• Directs procurement and contract administration programs to ensure compliance with applicable laws, regulations, and policies;
• Oversees pre-bid/proposal conferences and bid/proposal openings; Directs the evaluation of proposals including responsiveness and responsibility of offers;
• Establishes procedures, policies, and controls for procurement and contract administration;
• Directs the preparation and negotiation of proposals, and competitive/non-competitive consultants and service contracts;
• Oversees supplier diversity, category management, and the implementation of specialized Disadvantage Business Enterprise (DBE) service programs;
• Creates policies and procedures to preserve the integrity of the procurement process through fair and timely resolution of bid protest;
• Monitors developments and legislation related to assigned area of responsibility and evaluates the impact upon County operations; Recommends and implements practice and procedural improvement as appropriate;
• Assists Procurement managers with their development of short-term and long-range strategic procurement and contract administration;
• Establishes procedures, policies, and controls to monitor activities and ensure that all procurement and contract administration activities are conducted in compliance with applicable legislative and grantor requirements;
• Reviews and approves complex contract documents for major purchases and construction projects to ensure compliance with procurement standards, laws, and regulations;
• Directs the development and implementation of policies and procedures regarding procurement, contract administration, and property disposal;
• Confers with contractors and vendors as necessary;
• Directs capital project close-out processes and ensures adherence to applicable standards and requirements;
• Prepares, reviews, and approves various reports and correspondence;
• Performs related duties as required.

 MINIMUM EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree in Business Administration, Finance or Public Administration/Policy.
• Ten or more years of experience in the public procurement arena is desirable, with at least five years in a managerial role.
• An equivalent combination of education and experience may be considered.
• High school diploma or general education degree (GED).

KNOWLEDGE, SKILLS AND ABILITY:

Knowledge of:

• Principles and practices of organization, administration, management and supervision, training, and motivation;
• Theories, principles, and practices of contract administration for public agencies;
• Procurement contract development, preparation, negotiation, and administration;
• Formalized competitive vendor selection processes for the procurement of materials, professional services, construction, and capital equipment;
• Principles and practices of DBE programs;
• Applicable local, state and federal laws, rules and regulations governing public procurement and contract administration processes for construction and professional services contracts;
• Contract close-out processes for large capital projects;
• Principles, practices, and techniques of large scale purchasing and methods employed in the preparation of specifications and analysis of bids;
• Principles and practices of public sector accounting.

Ability to:

• Plan, manage, organize, and direct procurement and contract administration programs;
• Effectively represent the County on a variety of matters with other departments, contractors, and vendors;
• Develop and implement policies and procedures in compliance with Federal, State and local and grantor requirements;
• Direct negotiation strategies and negotiate complex contracts;
• Effectively enforce appropriate contract compliance and contract close-out procedures and processes;
• Analyze new and revised statues and proposed legislation to determine effects on procurement and contract administration;
• Select, supervise, train, motivate, assign, evaluate, counsel and discipline staff;
• Communicate clearly and effectively, both verbally and in writing;
• Take initiative, reason logically, and be creative in developing and introducing new ideas;
• Define problem areas and evaluate, recommend, and implement alternative solutions to complex issues and problems;
• Interpret and effectively utilize management information reports;
• Establish and maintain effective working relationships with those contacted in the course of the work;
• Interpret and apply provisions of laws, rules and regulations;
• Prepare and control budget.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit; to use hands to finger, handle, or feel objects, tools or controls; and to talk or hear.

The employee must frequently lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is usually in an office environment.

The noise level in the work environment is usually moderate.

The details listed above are intended only as illustrations of the various elements of this position and the work that may be performed.The omission of specific statements does not exclude them if their nature is similar, related, or a logical extension of the position.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Possession of a valid Georgia driver’s license (Class C) and a satisfactory motor vehicle record (MVR). 

Employment Opportunities (Section 13-50)

“The recruitment, selection, appointment and promotion of employees shall be in such a manner as to promote equal employment for all persons without regard to race, age, color, creed, religion, ancestry, gender, national origin, physical handicap or political affiliation or sexual preference.”