We are seeking a Legal Assistant to join our Finance & Restructuring group in our Dallas office. As a valued team member, you will provide legal administrative support in a fast-paced environment to attorneys and paralegals. This position includes supporting the billing and collections process for assigned Partners. Do you enjoy working with clients? Are you a strong communicator with excellent executive assistant skills? If so, we would love to hear from you as we build our team. This position will be on-site 5 days/week in our Dallas office.
In this role, you will:
- Provide day-to-day administrative legal support to attorneys.
- Assist with the billing process for assigned clients and attorneys and help with A/R management as needed.
- Communicate and work with clients, service providers, and employees within the Firm.
- Send billing invoices and related correspondence to clients.
- Work with collections department, attorneys and legal assistants on Dallas' accounts receivable and follow-up on outstanding invoices.
- File paper and electronic documents and information promptly and accurately, working primarily in our document management system.
- Coordinate on behalf of assigned attorneys with other departments and offices to execute different assignments and projects.
- Research and respond to billing inquiries.
- Communicate directly with clients as needed to assist in answering questions, providing data, and/or maximizing billing efficiency.
- Communicate with attorneys and billing department regarding status of monthly billing.
- Create and revise client documents, spreadsheets and forms from drafts and originals.
- Organize and coordinate meetings, conferences, and travel arrangements.
- Provide support and assist other legal assistants with work overflow and vacation coverage as needed.
- Proactively solve problems and provide a high level of customer service to our attorneys and clients.
- Assist with overflow for the following tasks: time entry, open new matters, draft engagement letters, process reimbursement expenses, maintain calendars, and other administrative duties.
- May be requested to perform other duties not mentioned above.
What we're looking for:
- High School diploma or G.E.D. equivalent.
- At least 4-6 years of legal assistant experience; legal billing experience is preferred.
- Excellent communication skills.
- Experience with heavy editing, formatting and comparing lengthy legal documents. Capable of initiating, drafting, editing and finalizing correspondence.
- Strong client service focus and customer service skills.
- Ability to handle multiple tasks in a highly demanding environment with tight timeframes and prioritize accordingly.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint Adobe Acrobat and Outlook).
- Strong attention to details and proofreading skills.
- Excellent word processing and organizational skills.
- Self-motivated, flexible and adaptable.
- Excellent attendance.
- Ability to work as a team member and communicate effectively with all levels of personnel.
- Occasional flexibility regarding work hours (overtime may be requested).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Onsite
Office Location:Dallas, TX