DORAL ACADEMY OF TEXAS

POSITION: Office Manager-school campus

MINIMUM QUALIFICATIONS: Strong background in maintaining personnel and financial records and related campus administrative policies and procedures.

• High school diploma or equivalent required/college preferred.
• Must maintain high degree of confidentiality and professionalism at all times.
• At least three years of experience working in business area.
• Experience working in public schools preferred.
• Must possess exceptional communication and writing skills.
• Ability to efficiently and effectively operate computers accounting software, calculators and general office equipment.
• Ability to work independently and make decisions in accordance with established policies and regulations

POSITION DESCRIPTION:

The Office manager will provide oversight of the front office and related campus administrative policies and procedures. The Office Manager will assist in covering the reception area, receiving visitors, and answering phone calls. The Office Manager will support the record keeping activities relating to these functions, including but not limited to insuring the propriety, timelines, accuracy, and compliance with District, State, and Federal policies, laws, and regulations. The Office manager shall also:

• Assist in establishing related policies and procedures
• Manage office personnel schedules as established by the School Leader
• Maintain all employee personal leave requests in a timely manner.
• Prepare and maintain reports such as time sheets for payroll process on employees, substitutes and traffic patrol.
• Follow the Payroll Processing Schedule and distribute manual documents to employees. Which also includes the maintenance, management and updating the time clock.
• Collect and maintain all personnel records.
• Track and update personal leave and workshops for all employees.
• Submit workshop and PO requests to Finance person for processing.
• Process and submit requested information related to termination/resignation documentation to the educational service provider Academica for all employees to include teachers, paraprofessionals, office staff, custodians, substitutes and traffic patrol.
• Maintain and record key log and master keys.
• Assist in answering and transferring phone calls and scheduling appointments for principal or appropriate administration.
• Serve as a line of communication from employees to Principal as well as redirect teacher and parent concerns to appropriate staff, department, or administration
• Notify employees of any updates or changes in procedures (address verification, TRS changes, and direct deposit), as directed by the business office.
• Maintain confidentiality of all campus, students, and family information.
• Responsible for confirmation of all deliveries
• Authorized to sign for delivery of supplies/merchandise.
• Perform special projects as assigned by Principal, including reporting, and development of other related policies and procedures
• Provide information to staff and outside organizations and agencies as directed by the Principal.
• Receive, address, and respond to correspondence and phone calls relating to such matters from teachers and other administrators, vendors, outside agencies and organizations
• Works with vendors to complete new vendor processing and approval by coordinating with the business office.
• Open all mail/bills for the school/district and track receipt of said such mail/bills
• Assist with processing of payroll as directed by management company
• Organizational skills required to perform multiple tasks
• Perform other related duties as assigned by Head of School, Finance or Human Resources.
• In charge of coordinating field trip/volunteer paperwork for submission and assigning bus transportation requests.
• Assist in coordination of athletic event transportation requests.
• Assist with special school business events, student recruitment.
• Other related duties as assigned by Principal

WORKING CONDITIONS/PHYSICAL DEMANDS

May be required to work more than 40 hours during the work week

The usual and customary methods of performing the job's functions require the following physical demands:

May lift 5–10 pounds frequently, 10–50 pounds occasionally, and more than 50 pounds infrequently. Must maintain emotional control under stress. Frequent walking, standing, stooping, kneeling, bending, and twisting. May move small stacks of textbooks, media equipment, desks and other classroom or adaptive equipment. May work indoors and outdoors in varying climate conditions. Subject to visual acuity, speech/hearing, hand/eye coordination and manual dexterity.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person