AdministrativeSupport:

• Answer and direct phone calls in a professional manner.
• Greet visitors and provide them with necessary assistance.
• Manage incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders as needed.
• Assist with scheduling appointments and meetings.

Data Entry and Tracking:

• Input and track estimates in Acumatica, ensuring accuracy and completeness.
• Maintain organized records of estimates, contracts, licenses, and other relevant documentation.
• Monitor and update project status and progress reports as required.

Construction Billing Assistance:

• Assist in preparing and processing construction billing documents.
• Coordinate with the finance department to ensure timely and accurate invoicing.
• Verify billing information and resolve any discrepancies or issues.

Time Entry Support:

• Assist employees with time entry procedures and ensure compliance with company policies.
• Track and maintain records of employee hours worked for payroll processing and project job costing.

Address any inquiries or concerns related to time entry promptly and professionally.

General Office Duties:

• Maintain cleanliness and organization of the office space.
• Assist with special projects and initiatives as assigned.

Collaborate with team members to support overall office efficiency and productivity.

High school diploma or equivalent; additional education or certification in office administration is a plus.

Knowledge: Understanding of unique documentation requirements for active projects, including billing, cost tracking, and licenses.

Skills: Clear and concise communication, addressing inquiries, and maintaining transparent Dialogue with an appropriate sense of urgency.

Abilities: Act as a liaison, fostering positive relationships and ensuring smooth communication between the organization and customers.