Daily Tasks:

• Use Blackbaud system to take attendance
• Call parents of students who are absent if they have not already called to let us know.
• Determine if recess is inside or outside and make an announcement each day at 11:25.
• Collect the mail and ensure proper delivery.
• Answer phone and door in a professional manner.

Weekly Tasks:

• Email parents and community the day before each Early Release as a reminder.
• Inventory supplies in both office and cafeteria.

Other Possible Duties:

• Coordinate the transfer of student records.
• Support parents through the enrollment process, including scheduling tours, offering contracts, and collating class lists. This is done using Blackbaud.
• Track and monitor auxiliary spending, ordering classroom materials when necessary.
• Print report cards and put them in the appropriate envelopes at the end of each grading period.
• When donation checks are received by the office, put a copy of this check in HOS and Finance Manager’s mailbox.
• Use Google Docs to track students signed up for any after school clubs/programs and for students who sign up for any summer camps/programs. Collect payment for these activities.
• Order/arrange transportation for field trips as needed and as requested by the teacher. Create a shared document on the Google drive regarding each field trip. On this document note the name of the students attending, whether or not all needed paperwork has been received per the requirements of the field trip, whether or not all funds were received per the requirements of the field trip, the names of the teacher(s) and chaperones for the field trip, the means of transportation, the date and time you contacted the appropriate transportation and when this transportation fee was paid. Contact and arrange the appropriate transportation per the request of the teacher(s). Contact organizations and parents as needed as part of the field trip. Maintain a record of parents who are willing to drive for field trips and who have turned in all necessary paperwork (copy of insurance, driving record, and copy of driver’s license)
• Schedule all building usage events. Upon initially scheduling an activity, please make sure the proper building use forms are completed by all parties, including emergency contact information and release of liability sheets. Publish the times the building is being used on the shared Google calendar.

This is not a comprehensive list of the activities the successful candidate may be asked to undertake. At all times it is essential that the Administrative Assistant demonstrate the ability to use good judgment regarding situations that involve Discovery School.

Job Type: Full-time

Pay: $25,000.00 - $38,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Work Location: In person