Driving Infinite Possibilities Within A Diversified, Global Organization

Asa Senior Office Support Coordinator here at Honeywell Building Automation (BA)in Miami, FL, you will play a crucial role in providing administrative supportand coordination to the office. You will be responsible for managing officeoperations, organizing meetings and events, and assisting with variousadministrative tasks. Your attention to detail, strong organizational skills,and ability to multitask will contribute to the smooth functioning of theoffice.
You will report directly to our Office Manager and you'll work out of our Miami, FL location on a hybrid work schedule.
In this role, you will impact the efficiency and productivity of the office byensuring smooth operations and providing support to the team.

KEY RESPONSIBILITIES

• Handle billing processes, including quotes, managingshutdowns, and processing credits/rebills.
• Manage customs and badging processes for the office.
• Prepare quarterly reports and assist with yearly audits.
• Coordinate SMS onboarding for new employees.
• Handle material ordering and inventory management.
• Manage building 3095 and ramp passes.
• Prepare unbilled reports and end-of-month financialreports.
• Assist with Dell warranty management for office equipment.
• Coordinate HSA annual payment processes.
• Manage ETL/Intertek account and related tasks.
• Handle LATAM-related tasks and coordination.
• Assist with MDAD/USB processes and service contracts.
• Manage list price and valves for tenant spaces.
• Coordinate Miami work orders for fire, smoke evac, BMS,elevators, mission, and alarm
• Prepare aging reports and year-over-year reports
• Assist with on-call duties and coordination.
• Coordinate onboarding of new subcontractors and customers.
• Track quotes using the quote tracker in Teams.

BENEFITSOF WORKING FOR HONEYWELL :

• Medical, Vision, Dental, MentalHealth Benefits
• Paid Vacation
• 401k Plan/Retirement Benefits (as perregional policy)
• Career Growth
• Professional Development

YOUMUST HAVE

• Minimum of 3 years of experience inoffice support or administrative role
• Strong organizational andmultitasking skills
• Excellent communication andinterpersonal skills
• Proficiency in Microsoft Office Suite

WE VALUE

• Associate's degree in BusinessAdministration or related field
• Experience in coordinating meetingsand events
• Attention to detail and ability toprioritize tasks
• Ability to work independently and aspart of a team
• Knowledge of office managementsystems and procedures
• Familiarity with basic accountingprinciples
• Strong problem-solving skills
• Ability to handle multiple projectsand deadlines

Honeywell Building Automation (BA ) is a leading global provider of products,software, solutions, and technologies that enable building owners and occupantsto ensure their facilities are safe, energy efficient, sustainable, andproductive. Our products and services include advanced software applicationsfor building control and optimization, sensors, switches, control systems, andinstruments for energy management, access control, video surveillance, fireproducts, and installation, maintenance, and upgrades of systems. We arecommitted to introducing state-of-the-art technology solutions to improveefficiency, productivity, sustainability, and safety in high-growth businessesin broad-based, attractive industrial end markets. Learn more about HoneywellBuilding Automation: 

Additional Information

• JOB ID: HRD229568
• Category: Business Management
• Location: 9315 NW 112th Ave,Miami,Florida,33178,United States
• Nonexempt

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.