POSITION SUMMARY:

Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitors, maintaining files and conducting special projects as assigned.

POSITION EDUCATION/QUALIFICATIONS :

¨ High school GED graduate required

¨ Valid Texas driver's license required

¨ Experience in material management and hospital experience preferred

¨ Computer knowledge is required

¨ Must be able to be sensitive to cultural and bilingual issues.

¨ Good written and verbal communication skills required.

¨ Ability to read, write and speak English

¨ Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

JOB KNOWLEDGE/EXPERIENCE :

¨ Proficient in the preparation, set up and maintenance of inventory, equipment and supplies used for patient care.

¨ Stocks and maintains adequate inventory of supplies.

¨ Demonstrates competency to operate office machines and MMIS applications.

¨ Must have at least (2) year experience of inventory management.

¨ Prefer experience of inventory management in a healthcare setting.

POSITION RESPONSIBILITIES :

¨ Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice

¨ Assess inventory and PAR levels daily as well as notifies the end user of stock status.

¨ Prepares supply order based on inventory assessment and anticipated needs.

¨ Submits supply order electronically utilizing the MMIS application.

¨ Receives and reconciles supply orders.

¨ Correctly labels and stocks supplies. .

¨ Distributes supplies and fills stock orders, noting discrepancies.

¨ Organizes and retrieves all unused supplies as well as used equipment from clinical units and hospital departments for credit, returns or re-distribution.

¨ Minimizes acquisition/delivery times of supplies by working efficiently.

¨ Exchanges and accurately restocks emergency and other designated procedure carts.

¨ Retrieves, decontaminates and processes minor hospital medical equipment.

¨ Demonstrates cost effectiveness by maintaining appropriate inventory levels.

¨ Monitors and processes all supplies that are expired or expiring by either returning for credit, isolating for first use or removing for disposition.

¨ Processes stock and non-stock orders for units.

¨ Communicates backorders and subs to nursing staff.

¨ Returns misplaced items to back to shelves.

¨ Reduces excess inventory and navigates utilization of supplies to insure appropriate stock levels.

¨ Uses email to communicate with Purchasing and Nursing to accommodate supply needs of dept.

¨ Must operate copy machine, facsimile machine, computer and other office equipment.

¨ Maintains cleanliness of work areas, supply rooms and the dock.

¨ Retrieves totes & carts.

¨ Pick up charge sheets from departments.

¨ May perform other tasks and duties as assigned that is appropriate with the operation of the Supply Chain Department

LINES OF REPSONSIBILITES :

(Chain-of-command)

Lead Inventory Supervisor à Warehouse Manager à Assistant Director of Supply Chain