Tuition and Financial Aid Manager

The Tuition and Financial Aid Manager plays an important role in the business operations structure of DePaul College Prep. This role works under the direction of the Director of Finance, supporting the school's financial health by effectively managing our tuition and scholarship processes. The Tuition and Financial Aid Manager must have a solid working knowledge of and experience using the FACTS Tuition Management System, FACTS Grant and Aid, and Excel or Google Sheets. This role is integral to the school's financial management system and must have a strong knowledge of budget processes.

Role Responsibilities:

Tuition Collection and Data Management

• Manage all tuition processes and policies;
• Create student payment plans with detailed credits and charges;
• Maintain relationships and communication channels with families regarding their payment plans;
• Administer incidental billing of student-based invoices using FACTS;
• Implement and execute collection policies. Ensure maximum collection rates, run delinquency reports, and make weekly follow-up collection calls;
• Implement year-to-year roll-over and update of accounts.

Financial Aid and Scholarship

• Maintain data-tracking systems for financial aid and scholarship data;
• Oversee the grant & aid application process for families;
• Facilitate financial aid scholarship and grant decision-making;
• Oversee award notification or denial process;
• Maintain the Tuition and Financial Aid pages of the school website;
• Attend two Open House Events for incoming students every fall.

School Budget Development and Performance Monitoring

• Provide data to assist in the development of the school’s annual budget;
• Provide data to the Director of Finance for School Board of Directors Meetings;
• Assist in assessing current and projected revenue needs;
• Identifies key financial tendencies related to the school's financial performance.

Scholarship Program Management

In conjunction with the Advancement Team, the Tuition and Financial Aid Manager works to maintain relationships with outside funding organizations and find support for eligible students by identifying additional scholarship resources.

Admissions

The Tuition and Financial Aid Manager works closely with the Admissions Team to support registering newly enrolled students. Financial Aid deadlines, tuition, registration policies, and website updates must be closely coordinated with the Admissions Team.

Finance Department Responsibilities

As a finance department member, ensure the separation of fiscal duties by depositing checks and cash collected at school into appropriate bank accounts. Occasionally, prepare cash banks for school-run events. Provide reports and data for the annual audit.

Salary is commensurate with experience and education.