Job Description: Job Description for Executive Assistant:
The ideal candidate will be a resourceful, confident, detail-oriented administrative professional who can demonstrate initiative, flexibility, collaboration, business acumen, and excellent judgment. We are looking for someone who can anticipate and resolve issues, has excellent customer service skills, and the ability to interact with a diverse group of internal and external customers at all levels of the organization.
Qualified candidates will be highly motivated, intelligent, and driven. While we expect a high level of accuracy, integrity, and involvement, we also welcome lightheartedness, with a good sense of humor, and a fun spirit!
Responsibilities
Administrative Duties:
Work effectively with management at various levels, and provide administrative support
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
Oversee schedules of assigned executives, set critical meetings, establish agendas, handle meeting logistics and follow up with attendees
Arrange domestic/international travel; populate calendar with itinerary
Coordinate business meeting, in- house conferences, create agendas and help manage conference rooms for site
Assist in the creation and/or editing of presentation materials including on site event flyers, site-wide communications, etc.
Proofread and correct spelling, grammatical, and layout errors in presentations created by others
Assist with coordinating and executing volunteer activities, employee recognition programs, and plan occasional company events
Maintain confidentiality around sensitive matters
Work independently and together within a team on special non-recurring and ongoing projects
Positively represent the site and management in all communication
Perform other duties as assigned
Front Desk Responsibilities:
Ensure safety and security protocols are being followed regarding guests and employees
Provide excellent customer service to both internal and external customers
Courteously greet visitors, customers, and employees; determine their needs, and direct them to the appropriate person when necessary
Provide information to receptionist for mail to be sorted, prepared, and delivered to the appropriate individuals
Perform other duties as assigned
Qualifications:
Associates degree, Bachelor s degree preferred
Minimum of 3 years of prior administrative office experience
Or any similar combination of education and experience
Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint & Excel)
Proven record of providing outstanding internal and external customer service
Excellent phone and organizational skills
Excellent verbal and written communication skills
Excellent interpersonal skills and problem solving ability
Ability to set priorities, meet deadlines, and multitask
Ability to handle sensitive information with discretion
Ability to learn different software applications with ease
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so other will understand
Strong writing, editing, and proofreading skills
Excellent attendance and punctuality
Exact Schedule - day shift, 40hrs a week.
OT is need basis.
Benefits to Candidate -
Free lunch every Thursday
Free gym access onsite
Free EV charging stations onsite
Additional Sills: Skills:No items to display.