Contract Administration Manager

Salary Information: $6,800 - $7,500.00/MO. – B26

State Classification: Contract Administration Manager I - 1960

FLSA Status: Exempt

Posting Number: 24-58204-5R

HOW TO APPLY

Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en.

WHO ARE WE

The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll.

WHAT YOU’LL DO

The Contract Administration Manager will perform advanced contract administration work for the Texas Department of Agriculture (TDA). You will be involved in overseeing the execution and administration of contracts for large scope or high-dollar contracts by defining requirements and negotiating, awarding, developing, and monitoring contracts. You will serve as the subject matter expert and point-of-contact for contracts from initiation to close-out. You will mentor, guide and train staff. Work under limited supervision with considerable latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Oversee or prepare the scope of work, specifications, and conditions for new contracts; prepare contracts; lead negotiation strategies; and award new contracts.

Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve an optimal balance between best value and cost savings.

Oversees the distribution of solicitations to vendors; review submitted proposals for administrative compliance.

Oversee and coordinate the processing of contract documents to ensure that management understands and authorizes contract terms.

Develop short- and long-term strategies and goals for the development of the scope of work, statement of work, specifications, technical, and functional requirements in agency solicitations.

Conducts periodic review of contract deliverables, payment milestones, and overall compliance with terms to determine lessons learned factors and refine future specifications.

Conducts contract compliance review and performance analysis in coordination with division to determine if each party is meeting the contractual obligations.

Utilizes strong interactive and collaborative skills in interfacing with business units, and team members; manages complex interactions involving all parties, and the overall needs of the agency.

Serves as a resource to divisions/contract monitor/designee on escalated issues of an unusual nature.

Investigate and resolve discrepancies, complaints, and disputes by negotiating settlement agreements or by canceling or terminating contracts.

Initiate and oversee special studies or surveys to assess consumer and program outcomes for evaluation.

Serve as the principal contract liaison between agency management, contractors, the Legislature, and other customers.

Plan, develop, and conduct presentations.

Provide input on or prepares the contract budget; recommend budget allocations for proposed contract agreements; arrange, monitor, and review budget allocations with management; and provide budget forecast and propose alternatives.

Review and analyze legislation related to procurement and contract management, including tracking legislative bills and assisting with bill analysis.

May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.

May supervise the work of others.

Follow all TDA policies and procedures.

Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS FOR THE POSITION

PREFER

Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD), preferred.

KNOWLEDGE, SKILLS & ABILITIES

Ability to exercise sound judgment in making critical decisions; to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills; to communicate effectively, orally and in writing; to supervise the work of others; and to exercise sound judgment and discretion.

ENVIRONMENT/ PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (up to 10%), occasionally overnight.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: