ADMINISTRATOR, PURCHASING CARD PROGRAM (JOB ID: 67455)

• Facilitates the daily operations to maintain the district's PCard program; including processing applications, credit limit adjustments, scheduling and maintaining daily appointments for PCard distribution. Develops and provides policy and procedure training, and demonstrates excellent customer service
• Operates an Enterprise Resource Planning system (ERP) on a daily basis to process, review, and audit Expense Reports as needed. Assists Cardholders with troubleshooting Expense Report roadblocks. Provides training to Cardholders and approvers on proper card reconciliation in Employee Space. Assists with overseeing the District’s Amazon (or other) business account for 250 groups, keeping PCard and address information current, as well as ensuring purchases meet District purchasing guidelines

• Handles or is privy to matters related to purchasing that are confidential in nature and used in negotiations with internal and external stakeholders, including, but not limited to, private relationships, contracts, internal lawsuits/litigations, and internal audit requests.
• Often acts as a first point of contact for Cardholders in need of purchasing guidance. Ensures that Board policies and purchasing procedures are followed by Cardholders. Guides customers on best purchasing practice in all commodities, connects them to the correct purchasing agent and/or internal stakeholders as needed.
• Accurately modifies the online system with participant changes, updates, and cancellations. Initiates ideas in the enhancement of current systems and procedures, which will enable procurement function to address current and changing needs of the district.
• Facilitates ongoing communications with our Cardholders in monthly newsletters. Collaborates with the team to continuously update pertinent forms including our application, handbook, and other PCard forms as necessary.
• Maintains a collaborative relationship with PCard program’s bank partners, acts as the liaison between the bank and our Cardholders and approvers.
• Ensure that the monitoring and audit process is clearly documented and prompt action is taken when program violations are discovered. Handle security issues with discretion. Maintains all internal files, reports, and databases. Accurately manage information to track purchasing card (PCard) usage. File PCard information.
• Monitors PCard activity, usage, compliance and patterns; investigates unusual patterns and analyzes expenditures.

• May also assist in purchasing duties for the department if needed. Collaborates with Accounts Payable on the District reimbursement program to align policies and ensure proper usage of both programs. Supports audits on selected accounts; facilitates document archiving and retrieves documents requested for financial audits.

• Two (2) or more years of high volume customer service, administrative or in purchasing/contract administration, preferably in an educational environment.
• Experience working with vendors, administrators, and school staff (e.g., principals, staff) preferred.
• Experience using or working with ERP systems is preferred.
• Experience using purchasing tools, working with commodities, and implementing organizational purchasing policies and procedures preferred.
• Knowledge of Google Suite (Docs, Sheets, etc..).
• Effective time management and organizational skills.
• Effective communication skills.
• Strong attention to detail.
• Effectively handle multiple demands and competing deadlines.
• The ability to take responsibility for one’s own performance.
• Work collaboratively with others on a team.
• High degree of integrity in handling confidential information.
• The ideal candidate will be extremely detail oriented.
• Excellent oral and written communication skills required.
• Organizational and customer service skills required.
• Working knowledge and understanding of basic accounting principles and procedures.
• Possess excellent interpersonal skills.
• Have a collaborative/partnering work style.
• Demonstrate strong computer skills, specifically in spreadsheet applications (preferably Microsoft Office applications); proficiency with Excel preferred.

• High School diploma or equivalent is required.

• Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129
• Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397
• Compensation Structures: http://thecommons.dpsk12.org/Page/244
• Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools