2 Contracts and Compliance Manager - United States Jobs in Bethesda, MD

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Contracts and Compliance Manager - United States

Democracy International

Bethesda, MD | Full Time

$114k-150k (estimate)

9 Months Ago

Program Manager, Global & Rapid Response Programs - United States

Democracy International

Bethesda, MD | Full Time

$143k-190k (estimate)

2 Months Ago

Contracts and Compliance Manager - United States

$114k-150k (estimate)

Full Time 9 Months Ago

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Democracy International is Hiring a Contracts and Compliance Manager - United States Near Bethesda, MD

Contracts and Compliance Manager

Democracy International (DI) is seeking to hire a full-time Contracts and Compliance Manager. As a member of the Corporate Operations Team, the Contracts, and Compliance Manager will be based in DI's home office in Bethesda, Maryland. We will only consider applicants who are based in the DMV area and willing to work a hybrid in-office/remote schedule.

The Contracts and Compliance Manager will be responsible for overseeing all aspects of contract management, compliance, and regulatory adherence related to DI's projects, particularly those funded by the United States Agency for International Development (USAID). They will also play a key role in overseeing the company's policies related to contracts and compliance (e.g., purchasing, grants/subawards) and their implementation globally, ensuring efficient and compliant practices throughout the organization.

Essential Job Duties:

Compliance Management:

Conduct regular research of USG rules and regulations as related to USAID, (e.g., AIDAR, FAR, ADS, 2 CFR 200/700) to ensure compliance.
Develop and implement compliance procedures and protocols to mitigate risks and potential violations.
Conduct regular compliance assessments and internal audits to identify areas for improvement and participate in audits requested by USAID and DI headquarters.
Conduct regular compliance reviews of DI policies as requested by cross-functional departments. Conduct compliance review of all contractual instruments such as Independent Consulting Agreements (ICA), contracts, subawards, engagement letters, Memorandums of Understanding (MOUs), teaming agreements, and so on.

Contracts Administration:

Oversee the development of new, and revision of existing, contract templates and workflows, including for subcontracts, grants under contract, subawards, consultants, memoranda of understanding (MOUs), nondisclosure agreements, teaming agreements, etc.
Review terms and conditions of new prime awards, subcontracts, memoranda of understanding (MOUs), nondisclosure agreements, teaming agreements, etc.
Review and clear contracts and other legal agreements through DI’s contract management system.
Advise project management units to ensure efficient, effective and compliant performance throughout entire project by providing guidance on contractual issues, interpreting regulations and contractual requirements, reviewing client requests and budget modifications, ensuring risk mitigation and management, etc.

Partner and Subrecipient Compliance:

Work across teams to ensure that all partners, subrecipients, subcontractors, and other vendors understand and adhere to USAID rules and regulations and DI policies and procedures.
Conduct capacity-building sessions to enhance their understanding of compliance requirements.

Policy Development and Implementation:

Develop and update policies and procedures to ensure efficiency, transparency, and compliance to support effective contracting and compliance with award terms globally, including procurement and grants/subawards policies.
Create, review, and maintain procedure documents and templates to support the consistent application of DI policies related to contracts, subgrants, subcontracts, procurement, and other compliance issues.
Work across teams to ensure the consistent implementation of these policies across all company locations.

Risk Management:

Identify potential compliance risks and develop strategies to mitigate them.
Work closely with other teams to implement a risk management framework to monitor and address compliance-related issues proactively.

Training and Development:

Conduct training sessions for relevant staff to enhance their understanding of USAID rules and regulations as well as relevant DI policies and procedures.
Foster a culture of compliance and ethical practice throughout the organization.

Qualifications and Experience:

Bachelor's degree in finance, business administration, law, international development, project management, or related field. A Master's degree is preferred.
Proven track record of experience in contract and grant management, compliance, and procurement, specifically with USAID-funded projects.
Experience using Ironclad and Procurify platforms is preferred.
Minimum eight years of experience working in international development.
Thorough knowledge of USAID rules, regulations, and policies, specifically: FAR, AIDAR, ADS 302 and 303, 2 CFR 200, and 2 CFR 700.
Strong understanding of procurement policies and best practices.
Excellent negotiation, communication, and interpersonal skills.
Demonstrated ability to lead and mentor cross-functional teams.
Exceptional attention to detail and analytical thinking.

Reporting:

This position Reports to the Senior Vice President, Finance and Accounting
Direct reports will include the Contracts and Compliance Officer

Environmental Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate noise (i.e. business office with computers, phone, printers, and moderate traffic).
Ability to work in a confined office space/area.
Ability to sit and/or stand at a computer desk for an extended period of time.
Ability to travel on long plane flights across several time zones and at irregular hours.

Physical Requirements Required to Perform Essential Responsibilities:
While performing the duties of this job the employee is regularly required to;

Stand, sit; talk, hear, use of hands and fingers, and perform repetitive motions to operate a computer and telephone keyboard.
Reach, stoop, or kneel, to adjust computer and/or telephone equipment.
Specific vision abilities required by this job include close vision requirements due to computer work.
Hearing abilities required due to telephone.
Light to moderate lifting is possible.
Travel will require moderate lifting, sitting for extended periods of time, overnight flights across multiple time zones.
Regular, predictable attendance is required; as business demands dictate.

Democracy International is committed to providing access, equal opportunity and reasonable accommodation in its employment process for individuals with disabilities to meet any and all physical requirements of our jobs.

Application Process:

Interested applicants must submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. Incomplete applications will not be reviewed. The starting salary range for this position is $110,000 to $118,000, commensurate with experience. DI will only contact candidates of interest.

All interested applicants must be authorized to work in the U.S. at the time of application. DI will not sponsor applicants for work Visa.

About the Organization:

DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 80 countries.

DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.