This role is designed for an individual who thrives in fast-paced environments and is comfortable shifting focus as business needs evolve. Whether it's managing files, coordinating communication,

• Adaptive Support: Flexibility to take on new challenges as they arise .
• File Management: Organize and maintain files and records with efficiency and confidentiality
• Communication: Act as a primary point of contact for internal communications with managers and leaders, ensuring clear and effective communication across different levels of the organization .
• Presentation Creation: Develop and design presentations for executives & internal teams across various departments, ensuring information is presented clearly and aesthetically .
• Documents and Organization: Manage and organize documents, employee files, and lease agreements, ensuring al l documents are up to date and accurately filed .
• Operational Duties: Conduct daily deposit reconciliation, manage inventory, and perform other reconciliations with the willingness to learn and manage new operational tasks as needed .
• Utility and Expense Negotiation: Oversee and negotiate utility bills and other expenses to ensure cost-effectiveness and efficiency .
• Interview Coordination: Set up phone screen interviews, coordinate schedules, and screen candidates for various positions to support the hiring process .
• Proactive Problem Solving: Anticipate needs and propose solutions to streamline processes and improve operational efficiency.

Qualifications:

• Proven experience in an administrative or operations role, with a strong emphasis on organization and communication.
• Exceptional organizational skills and attention to detail.
• Strong communication abilities, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to multitask and prioritize tasks efficiently.
• Experience in negotiating and managing expenses is a plus.
• Ability to handle confidential information with discretion.

What We Offer:

• Health Insurance w/ company contribution
• HSA w/ matching
• 401K w/ matching
• Opportunities for professional growth and development.
• A dynamic and supportive team environment.
• Flexible working arrangements.