The Assistant Project Manager supports the Project Manager and Superintendent for assigned projects. Primary responsibility is administering the submittal, request for information, documentation management and close-out processes, and progress

reporting on these activities. Other charges may include aspects of pre-construction planning, buyout, scheduling, change orders, commissioning and turnover, and meeting coordination.

Employment

• Full-time, in person.

Responsibilities

Submittal Management

• Oversees the identification, logging, tracking and distribution of submittal items.
• Expedites the review, approval, and close-out process.
• Request for Information (RFI) Management
• Logs, tracks, and distributes RFIs.
• Expedites the response, decision notification and close-out process.

Documentation Management

• Logs new drawings and sketches.
• Maintains procurement log.
• Coordinates with the field to assure that office and field documents are reconciled.
• Close-out Management
• Oversees the close-out process including development of requirements check list; request and receipt of close-out materials including As-Built documentation, warranties, guarantees, operations manuals, and service/maintenance data; scheduling systems training; and packaging and distribution of close-out materials to the Owner and others.

Reporting

• Provides monthly and on-request reports on submittal, RFI and close-out status.
• Subcontractor Selection Support
• Assists in evaluating subcontractors for work.
• Assists in negotiating contracts or purchase orders with subcontractors and vendors.
• Assists with pre-qualification process for subcontractors.

Schedule Development Support

• Secures subcontractor or vendor lead, delivery, and installation time information to support development of project schedules.

Meeting Support

• Attends and contributes to weekly and monthly project meeting
• Develops meeting minutes on request.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, work well under pressure, and when faced with unexpected occurrences or delays.
• Ability to effectively multitask while analyzing and solving problems.

Education and Experience

• Bachelor’s degree in construction science, Construction Management, or Civil Engineering preferred.
• 2 years of construction related experience; internships may be included.

Physical Requirements

• Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching.
• Must be able to lift up to 50 pounds at a time.
• May require travel.