Overview:

The Office Manager at Deeply Rooted Music School plays a pivotal role in the seamless operation of our educational environment. This position requires a highly organized, reliable, and proactive individual who will manage a broad spectrum of administrative and operational duties. The Office Manager ensures that the school’s day-to-day activities run smoothly, supports staff and student needs, and upholds a welcoming and efficient office atmosphere. This role is crucial for fostering the school's community by maintaining a strong link between students, families, and school services.

Key Responsibilities:

• Front Desk Management: Serve as the primary point of contact for students and families, ensuring a welcoming environment. Oversee check-ins, attendance tracking, and high-quality customer service.
• Scheduling and Coordination: Manage the scheduling of lessons and school events, handle cancellations efficiently, and ensure accurate record-keeping in the school’s administrative systems.
• Financial Administration: Oversee financial transactions including processing payments, managing invoicing, and sales of books and music accessories. Ensure precise financial records and adherence to budgeting protocols.
• Operational Support: Coordinate daily opening and closing procedures, maintain office supplies inventory, and ensure the school premises are clean and well-organized.
• Communication: Act as the chief communicator for handling inquiries from prospective and current students and families. Manage all front desk communications, including handling phone calls and emails effectively.
• Sales and Lead Management: Lead the tracking and nurturing of prospective student leads through the school's CRM system. Engage with potential students and families to facilitate their enrollment and integrate them into the school community.
• Event and Classroom Support: Assist in planning and organizing school events, manage room bookings, and provide logistical support to enhance educational activities.

Qualifications:

• Experience in administrative roles, preferably within an educational environment.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication skills, both verbal and written.
• Proficiency in administrative software and ability to quickly adapt to new technologies.
• Passionate about music and education, aiming to create a supportive and engaging learning environment.
• Must have a background in music or be willing to take music lessons

Work Environment:

• This is an on-site position with the need for flexibility in schedule during school events and as per operational demands.
• Deeply Rooted Music School is in the middle of an expansion and imagines this role as growing in the process. We are looking for someone who could start in June at 15 hours per week Sundays from 9:30am-2:30pm, Mondays from 10am-3pm, and Tuesdays from 2pm-7pm. When we open our expanded property in August/September of 2024 this role would move up to 30 hours per week, with the addition of 2-7pm on Wednesday and Thursday as well as possibly Saturday from 9:30am-2:30pm.

Compensation:

This role will be compensated on an hourly basis starting at $20 per hour. Compensation includes any communications with students, answering questions, and basic scheduling with the school – these will not be individually compensated.

How to Apply:

Candidates interested in applying for the Office Manager position at Deeply Rooted Music School should submit a resume and a cover letter detailing their qualifications and interest in the role to info@deeplyrootedmusic.com

If interested, DRMS will follow up to schedule an in-person or virtual interview. A background check will be required.

Equal Opportunity Employment:

Deeply Rooted Music School is an equal opportunity employer. We strive to create a workplace as diverse as the students we serve, and to practice anti-oppressive education. Bring your whole self to our lesson rooms, join our community, and help us build a safe space for learning.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Employee discount
• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• 4 hour shift
• After school
• Weekends as needed

Experience:

• Music: 1 year (Preferred)
• Administrative experience: 2 years (Required)

Ability to Commute:

• Arvada, CO 80003 (Required)

Work Location: In person