540.088
TITLE: District Receptionist/Microfilm Clerk
PURPOSE:
This position serves as the first official representative of the district and through courteously meeting and welcoming customers and general members of the public provides the smooth and efficient operation of the District office so that the office’s maximum positive impact on the education of children can be realized.

qualifications/Knowledge/Skills:

High School Diploma or equivalent required
Accurate typing, filing and bookkeeping skills
Good communication and interpersonal skills
Basic math skills
Basic word processing skills
Ability to follow direction and shift from job-to-job as needed
Ability to maintain confidentiality

Experience:

Entry level position

Conditions of Employment:

Fingerprinting and job-related background check required
Passing score on the Clerical In-Basket assessment

REPORTS TO:
Chief Operational Officer

DUTIES & RESPONSIBILITIES:

(The following are the essential fundamentals to include but not limited to the following job duties.)

Retrieve messages from voicemail and forward to appropriate personnel.
Answer incoming telephone calls, determine purpose of calls, and forward calls to appropriate personnel or department.
Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
Microfilm District records.
Organize and maintain District microfilm files.
Retrieve and print filmed records on request.
Substitute in mailroom if necessary.
Coordinate use of and maintain fax and Microfilm machine.
Provide visitors to the Keil Building entry through security system and provide accurate information and directions.
Accurately provide callers with information and direct telephone calls to personnel within District 61.
Arrange and collect fees for individuals desiring their school records.
Operate school district warning system upon direction from proper school authorities. Conduct monthly test to check receivers located throughout district.
Place authorized long distance calls for school personnel that have restricted phones and other switchboard related duties.
Compile and publish annually District’s Centrex telephone directory and voice mail log.
Perform other job related duties as requested.

TERMS OF EMPLOYMENT:

Wages, hours, terms, and conditions of employment pursuant to the negotiated agreement.

GRADE LEVEL:

BPHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.
Hear in the normal audio range with or without correction.
MENTAL DEMANDS:
While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. The job is performed under minimal temperature variations and a generally hazard free environment.
Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.