Were hiring a driven real estate executive assistant to support the team lead and carry out basic administrative tasks. Youll serve as a liaison between the lead agent and clients and be responsible for screening and conveying relevant messages and making appointments and travel arrangements for the agent. You will also be responsible for the safekeeping of customer information in the database, keeping the office and team on task, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think youd be a great fit, apply today!

Responsibilities:

Utilize database to safely keep track of customer records

Purchase supplies and follow office protocols

Complete administrative duties, like picking up orders, or other tasks as needed

Pay and input invoices on a regular basis for the broker

Liaise between the supervising broker and clients

Show property to qualified buyers. Most of the time this will mean having clients in your car and taking them from property to property

Be punctual. If meeting a client at a property, the doors should be unlocked and lights turned on prior to the client's arrival

Ensure follow-up by passing strong prospects to brokers with calls-to-action, dates, complete profile information, sources, and so on

Keep the online dashboards up to date with all information regarding clients. Note all conversations within the dashboard and send all emails through the dashboard

Identify decision-makers within targeted leads to begin the sales process

Collaborate with Principal Brokers to determine necessary strategic sales approaches

Track mileage and turn in reports as required

Overcome objections from prospective clients

Maintain and expand the databases, enter new client data, and update changes to existing accounts

Attend periodic sales training where applicable

Attend every team training meeting and the weekly office training

Additional responsibilities will include:

Preparing CMAs

Setting appointments

Writing offers

Door knocking

Circle calling

Hosting open houses

Sitting inspections

Meet appraisers

Install/remove lockboxes

Coordinate bids with a contractor

Input information received about clients through streamlined database management

Keep a balanced record of the agent's business transactions

Purchase supplies and follow office protocols

Support the real estate office as needed with other assistant duties, such as picking up orders

Take notes and deliver messages from phone calls, emails, memos or reports to the lead agent

Qualifications:

Must have a valid Real Estate License

Experience in the real estate industry preferred

High school diploma or G.E.D. required

Strong interpersonal skills and time management skills

2-3 years experience providing administrative support in a personal assistant role, or similar

Familiar with Microsoft Word, Excel, and Multiple Listing Service

Can work on deadline and handle private client information

Possess an active Texas Real Estate License

Reside in the Dallas TX metro and have a strong local knowledge

Be self-motivated and self-directed, with a positive attitude

Have professional telephone etiquette

Be highly organized with demonstrated attention to detail

Exemplary communication skills, both verbal and written

Demonstrated computer proficiency including email, web applications, and contact management software. Typing skills are a must

Adaptable and highly resourceful; able to work with limited information when necessary

Demonstrated ability to convert leads to strong prospects and close deals

Strong problem-identification and objection-resolution skills

Able to build and maintain lasting relationships with clients

Excellent listening skills

Ability to occasionally travel and attend sales training, events, or exhibits

Ability to work individually and as part of a team

High level of integrity and work ethic

Have a four-door vehicle that is clean and in good working order

2-3 years experience as an executive assistant or administrative assistant

Familiar with Microsoft Word, Excel, and Multiple Listing Service

Possesses discernment for working with confidential information and tight deadlines

Real estate experience preferred but not required

About Company:

Since 2007, Dave Perry-Miller Real Estate has set Dallas sales records, representing billions of dollars in property for thousands of satisfied clients. Through sound leadership and the strength of our parent company, Ebby Halliday Realtors, Dave Perry-Miller Real Estate continues to command a leading market share, selling more million-dollar residences than any other firm in North Texas. Dave Perry-Miller Real Estates reputation as the areas fastest growing luxury real estate firm is founded on the combined strength of our dynamic team, dedicated to collaboratively cultivating an intimate understanding of the areas most exclusive neighborhoods, with emphasis on quality, character, design, and location regardless of price.