Summary of Position

The primary purpose of your position is to plan, organize, develop, and direct the overall operation of our Nursing Service Department in accordance with current federal, state, and local standards, guidelines, and regulations that govern our Facility and as may be directed by the Administrator or the Medical Director to ensure that the highest degree of quality care is maintained at all times.

Essential Duties and Responsibilities

1. Administrative Functions

1. Plan, develop, organize, implement, evaluate, and direct the nursing service department, as well as its programs and activities, in accordance with current rules, regulations, and guidelines that govern the nursing care facilities.

1. Develop, maintain, and periodically update written policies and procedures that govern the day-to-day functions of the nursing service department.

1. Maintain a reference library of written nursing material (i.e., PDR’S, Regulations, Standards of Practice, etc.) that will assist the nursing service department in meeting the day-to-day needs of the resident.

1. Make recommendations for developing, maintaining and periodically updating the Policy and Procedure Manual to the Administration and VP, Clinical Services.

1. Develop and implement a nursing service organization structure.

1. Make written and oral reports and recommendations to the Administrator concerning the operation of the nursing service department.

1. Develop methods for coordination of nursing services with other resident services to ensure the continuity of the residents’ total regimen of care.

1. Develop, implement, and maintain an ongoing quality assurance program for the nursing service department.

1. Participate in Facility surveys (inspections) made by authorized government agencies, as necessary or as may be directed.

1. Assist the Quality Assessment & Assurance Committee in developing and implementing appropriate plans of action to correct identified deficiencies.

1. Assist the Discharge Planning Coordinator in developing, implementing and periodically updating the written procedures for the Discharge Planning Program.

1. Assist the resident and Discharge Planning Coordinator in planning the nursing services portion of the resident’s discharge plan.

1. Perform administrative duties such as completing medical forms, reports, evaluations, studies, charting, etc., as necessary.

1. Monitor the Facility’s QI, QM, and survey reports. Assist in developing plans of action to correct potential or identified problem areas.

1. Assist in calculating the number of direct nursing care personnel on duty each shift. Report such information to the Administrator or his/her designee to ensure that accurate staffing information is posted.

1. Personnel Functions

1. Inform the Nurse Supervisor and/or Unit Manager of staffing needs when assigned personnel fail to report to work. Recommend overtime for assigned STNAs and other nursing personnel to the Nurse Supervisor or Unit Manager to insure residents’ needs are met.

1. Report absentee call-ins to the Nurse Supervisor and/or Unit Manager.

1. Provide feedback and recommendations for probationary and annual employee performance evaluations for STNAs and other nursing personnel. Prepare probationary and annual employee performance evaluations for STNAs and other nursing personnel. Meet with STNAs and other nursing personnel to review performance.

1. Develop work assignments and/or assist in completing and performing such assignments. Reassign assigned STNAs and other nursing personnel based upon skills and qualifications.

1. Provide leadership, education, counseling, and discipline, when appropriate, to assigned STNAs and other nursing personnel.

1. Make daily rounds of your unit/shift to ensure that assigned STNAs and other nursing personnel are performing their work assignments in accordance with acceptable nursing standards. Make changes to assignments based upon resident needs and availability of skilled staff.

1. Evaluate daily performance of assigned STNAs and other nursing personnel. Document any disciplinary issues and report problem areas or disciplinary actions to the Nurse Supervisor and/or Unit Manager.

1. Meet with your assigned STNAs and other nursing personnel, on a regularly scheduled basis, to assist in identifying and correcting problem areas, and/or to improve services. Assign personnel accordingly to ensure quality resident care while allowing personnel to improve in areas where they may be deficient, with appropriate supervision.

1. Ensure that STNAs, department personnel residents, and visitors follow the department’s established policies and procedures at all times.

1. Resolve personnel disputes and issues within the unit and reassign or remove personnel to ensure patient safety.

1. Develop and maintain a good working rapport with inter-departmental personnel, as well as other departments within the Facility to ensure that nursing services and activities can be adequately maintained to meet the needs of the residents.

1. Review complaints and grievances made or filed by your assigned STNAs or other nursing personnel. Make appropriate reports to the Nurse Supervisor and/or Unit Manager as required or as may be necessary. Follow Facility’s established procedures.

1. Receive or provide the nursing report upon reporting in and ending shift duty hours.

1. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the Facility’s policies and procedures governing accidents and incidents.

1. Determine the staffing needs of the nursing service department necessary to meet the total nursing needs of the residents.

1. Supervise and assist scheduling of employees within established state guidelines.

1. Recommend the number and level of nursing personnel to be employed.

1. Assist the Administrator and/or the HR Delegate in the recruitment and selection of nursing service personnel.

1. Ensure that all nursing assistants are enrolled in or have graduated from an approved training program.

1. Assign a sufficient number of LPNs and RNs for each tour of duty to ensure that quality care is maintained.

1. Assign a sufficient number of STNAs as applicable, for each tour of duty to ensure that routine nursing care is provided to meet the daily nursing care needs of each resident.

1. Ensure that all nurse aide trainees are under the direct supervision of a licensed nurse.

1. Develop work assignments and schedule duty hours, and/or assist nursing supervisory staff in completing and performing such tasks.

1. Delegate to nursing service supervisory personnel the administrative authority, responsibility, and accountability necessary to perform their assigned duties.

1. Complete and/or delegate the completion of all annual reviews for the nursing services department.

1. Monitor absenteeism to ensure that an adequate number of nursing care personnel are on duty at all times.

1. Develop, maintain, and periodically update the written procedure for ensuring that professional nursing personnel, including private duty nurses, have valid and current licenses as required by this State.

1. Review complaints and grievances made or filed by department personnel.

1. Provide complaint and grievance reports to the Administrator, as required or as may be necessary.

1. Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status in accordance with all applicable state laws.

1. Assist the Infection Control Coordinator in establishing a TB management program for employees.

1. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the Facility’s policies and procedures governing accidents and incidents.

1. Ensure background checks on nursing service personnel in accordance with established procedures.

1. Ensure that all STNAs as applicable, credentials are verified through the State Nurse Aide Registry.

1. Ensure that appropriate adverse personnel actions relative to STNAs as applicable, employment criteria are reported to the State Nurse Aide Registry.

1. Terminate employment of personnel when necessary, documenting and coordinating such actions with the HR Delegate and/or Administrator.

1. Nursing Care Functions

1. Participate in the interviewing and selection of residents for admission to the Facility, including PASARR screenings.

1. Provide the Administrator with information relative to the nursing needs of the resident and the nursing service department’s ability to meet those needs.

1. Inform nursing service personnel of new admissions, their expected time of arrival, room assignment, etc.

1. Ensure that direct nursing care be provided by LPNs, STNAs, and/or a nurse aide trainee qualified to perform the procedure.

1. Review nurses’ notes to ensure that they are informative and descriptive of the nursing care being provided, that they reflect the resident’s response to the care, and that such care is provided in accordance with the resident’s wishes.

1. Ensure that residents who are unable to call for help are checked frequently.

1. Staff Development

1. Develop and participate in the planning, conducting, and scheduling of timely in-service training classes that provide instructions on “how to do the job,” and ensure a well-educated nursing service department.

1. Develop, implement, and maintain an effective orientation program that orients the new employee to the department, its policies and procedures, and to his/her job position and duties.

1. Provide leadership training that includes the administrative and supervisory principles essential for Nurse Supervisors, LPNs, or RNs.

1. Encourage the nursing supervisory staff to attend and participate in outside training programs. Schedule times as appropriate.

1. Assist the Administrator in developing and revising the nursing assistant training curriculum used by the Facility. Submit to state agency for approval as required.

1. Assist in developing annual Facility in-service training programs (e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, Infection Control, etc.).