International Operations Admin

US-TX-Plano

JD:

Oversees those day-to-day operations of an office environment and will make sure that the office runs efficiently, and those employees have what they need to be successful (e.g., supplies, a safe work environment).

Manage day-to-day operations of Plano office/facility.

• Must be organized, a problem solver, have excellent time management skills and proactive. Proficient in Microsoft Office and willing to learn.
• Ensure all employees, visitors and partners are checking in the Envoy iPad upon arrival or Envoy app.
• Conduct facility walk through (all offices, conference rooms and common areas, in the morning and end of day ensuring facility readiness for the next business day.
• Ensure all employees are blocking rooms/workstations accordingly to keep office orderly.
• Ensure basic housekeeping requirements are communicated to all employees.
• Manage inventory supplies/provisions ensuring orders are placed in a timely manner.
• Stock supplies/provisions throughout office/facility.
• Facility/ODC walk-through and inspection(s) ensuring entire facility is prepared for the day. Maintaining organization of facility conference rooms, private offices, ODCs and open workstations.
• Daily Coffee machines and Coffee station stocking and maintenance.
• Conduct new employee office orientation by scheduling new employee meeting to schedule facility walkthrough and review basic housekeeping policies, expectations.
• Conduct clients visit office orientation by planning ahead with team leads/leadership to schedule a walkthrough of the facility with customers, showcasing the facility and all it offers.
• Manage office/ODC access cards by confirming with employee manager of issuance and deactivation of access cards.
• Manage FedEx deliveries and outgoing shipments by confirming delivery/pick-up.
• Assist with scheduling internal/external conference room reservations.
• Working with executives, EAs and stakeholders regarding office logistics relating to larger events/meetings.
• Initiate catering orders with local vendors and execute catering needs for internal/external meetings in the office.
• Checking in with various internal/external conference/meetings ensuring all support needs are met.
• Communicate effectively with Property Management to ensure office operation requests are completed via PM online platform work order submissions.
• Assist office manager with initiating and managing access report logs.
• Assist office manager with unplanned tasks/projects which can transpire daily at a moment s notice.
• Having a positive attitude to ensure office environment morale.

• 1-3 years of experience as an office clerk, administrative assistant, secretary, or similar role
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Strong proficiency in Office 365 Suite (MS Word, Excel, PowerPoint and Outlook)
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks if company or office needs change
• Strong interpersonal skills to interact positively with all employees
• Leadership ability to manage challenges and oversee employees
• Attention to detail to ensure tasks are completed thoroughly and correctly
• This will be a remote role until the office opens post COVID pandemic. Post pandemic, this is a 100% onsite role.
• Employee will be requested to make a trip to the office 2-3 times a week in the meantime to check on mail and other items