Finance Purchasing Agent Level 3

Job ID

27980

Location

City College of New York

Full/Part Time

Full-Time

Regular/Temporary

Regular

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GENERAL DUTIES

This class of positions encompasses responsible purchasing of a variety of materials with varying degree of latitude. For independent initiative and judgment and supervisory work of a major subdivision in a large bureau or purchasing organization. There are three assignment levels within this class of positions. All personnel perform related work.

Assignment Level I

Under general supervision, with limited latitude for independent or unreviewed action or decision in accordance with standard procedures and legal requirements, performs work of limited difficulty and responsibility in one or more of the following areas:

• Is responsible for the purchase of a volume and variety of materials in assigned fields.

• Reviews purchasing requisitions, checking descriptions and specifications to determine their accuracy and adequacy and consults with department and agencies to adjust possible discrepancies.

• Analyzes market conditions in relation to recent, current, and anticipated purchases.

• Prepares proposals for bidding on items to be purchased.

• Develops lists of prospective bidders.

• Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations.

• Examines samples of items to determine compliance with specifications or standards, suggesting substitute items when desirable.

• Interviews and corresponds with vendors, business representatives and contractors.

• Analyzes trade journals, catalogs, directories and other technical material with respect to market and price conditions.

• Prepares necessary purchasing documents in accordance with procurement requirements.

• May supervise Assistant Purchasing Agents and clerical personnel.

• Keeps records and makes copies.

Assignment Level II

Under general supervision, with considerable latitude for independent or unreviewed action or direction, in accordance with standard procedures and legal requirements, handles more complex problems in one or more of the following:

• Is responsible for the purchasing of materials in assigned fields which involve a large expenditure of money and the more complex purchasing problems that are continual in nature, due to such factors as seasonal variations, number and variety of items, frequency and extent of emergency purchases, complicated and non-standard nature of items purchased, and liabilities and consequences resulting from purchasing errors.

• May incidentally perform duties described under Assignment Level I.

Assignment Level III

Under direction, with wide latitude for independent or unreviewed action or decision, performs supervisory work in one or more of the following, after having performed duties at Assignment Level I and/or II at least two years:

• Supervises and coordinates the purchasing activities of a subdivision consisting of two or more commodity units.

• Makes investigations in relation to purchase and handles special assignments as required.

• Reviews contract and calendar proposals before advertising.

• Approves recommendations for contract awards, contract modifications, buy-against transactions, formal requests for time extension on contracts, etc.

• Supervises various activities in connection with open market transactions.

• Supervises personnel in the titles of Assistant Purchasing Agents and other clerical personnel.

• May incidentally perform duties described under lower Assignment Levels.

• May, during temporary absence of immediate superior, perform the duties of that individual.

CONTRACT TITLE

Purchasing Agent

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

For 176 years, The City College of New York (originally founded as The Free Academy) has welcomed generations of students to our campus to learn under the guidance of world-class faculty. Together, our students and faculty look to address some of the greatest challenges faced by communities both local to the Harlem and greater New York area, and around the world.

It is in keeping with the tradition of providing access to excellence for our students that the City College Office of Institutional Advancement, Communications & External Relations (OIACER), which manages the Foundation for City College, works to develop and support a strong foundation of resources required to fulfill the educational mission of The City College of New York.

The mission of the Foundation for City College, Inc. is to provide access to educational and research excellence, particularly to students who might not otherwise attend a senior college. Private gifts have the power to advance higher education, which transforms lives and communities and the Foundation strives to enrich the City College experience for students, faculty, and staff, and to work in collaboration with the President of The City College of New York to raise significant financial support from private sources, and to steward the Foundation's assets while serving as advocates for the College.

The Foundation supports a variety of programs at City College, including named professorships, advanced research operations, innovative programs leading to increased student success and campus-wide wellness opportunities, workforce development initiatives as well as special programs and lectures that bring some of the nation's top intellectuals to our campus. The vision of the Foundation for City College is to be the steward of The City College of New York through the Foundation's position as advocates for the College's endowment and to serve as a leader in accountability, stewardship, and overall commitment to excellence.

The Finance Purchasing Agent will report to the Director of Fiscal Affairs.

MINIMUM QUALIFICATIONS

1. High school graduation or its equivalent and four years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, two years of which may have been in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR

2. A baccalaureate degree, from an accredited college, in marketing , materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance and one (1) year of full-time, paid experience in purchasing a large volume of materials, supplies or equipment; OR

3. A combination of education and/or experience which is equivalent to 1 or 2.

COMPENSATION

New hire: $61,569*

Incumbent: $69,575

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to www.cuny.edu and click on "Employment"

• Click "Search job listings"

• Click on "More options to search for CUNY jobs"

• Search for Job Opening ID number: 27980

• Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

March 26, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.