Administrative Coordinator - Health Services

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty-five institutions within the dynamic City University New York (CUNY) System. Named for the late civil rights leader, Medgar Wiley Evers (1925-1963), the College’s mission is to develop and maintain high quality, professional, career-oriented undergraduate degree programs in the context of liberal education. Located in Central Brooklyn, MEC was established in 1970 with a mandate to meet the educational and social needs of the community. The College is committed to a student-centered education and advancing knowledge through scholarly research.

The Assistant to the Director of Health Services, is a critical staff member in the Office of Health Services (OHS), and provides support in the areas of scheduling and planning. As part of the Division of Student Success, the OHS contributes to the health care needs of our students, and is dedicated to treating them with respect, integrity and compassion. The Assistant to the Director must adhere to a strict confidentiality policy; assist in handling of vaccination/medical records, assist in researching, organizing and scheduling events, coordinating the schedule with a diverse set of users and stakeholders; and handle administrative tasks and marketing of programs/resources. They will also serve as a conduit between senior leadership, staff and students at all levels.

DUTIES AND RESPONSIBILITES:

-Perform administrative tasks for the Office of Health Services

-Organize and schedule events, conferences, workshops, and other physical or mental health-related programming for a diverse student body

-Provide support for collaborative programming and services offered by Health Services and the Office of Counseling and Psychological Services

-Work independently or collaboratively with other departments to ensure internal/external collaborations are maintained accordingly

-Develop and market unique campaigns and implement them with the Office of Communications on social media and in public spaces

-Track and follow up with communication and correspondences to partners regarding physical or mental health-related programming and scheduled events

-Provide confidentiality while using a high degree of discretion and professionalism

-Contribute to effective office and company operations by performing other related duties as assigned

QUALIFICATIONS

Bachelor's Degree required.

-A minimum of 2 years related experience required

-Understanding of project coordination, management and data analysis

-Proficiency with MS Office application suite (word processing, spreadsheet/database, presentation software)

-Excellent verbal and written communication skills required

-Ability to maintain a calm, professional demeanor, confidentiality, and to effectively complete multiple tasks/projects with competing priority levels and deadlines required

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$46,103 - $57,517

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

May 29, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28381

Location

Medgar Evers College