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DEFINITION
The Administrative Assistant to Executive Director, Foundation/Institutional Advancement and Foundation Board of Directors is responsible for assisting the operational and fundraising activities of the Cuesta College Foundation and the Institutional Advancement Office. This position is the first point of contact by alumni, donors and the community and works with internal and external constituents on behalf of the Foundation/Institutional Advancement office.
The Administrative Assistant, under direction, relieves the Executive Director of routine administrative details. The Administrative Assistant is responsible for assisting the daily operations of the Institutional Advancement office, performing a variety of administrative and confidential duties for the Executive Director and Foundation, and provides administrative support of a complex and responsible clerical nature. The Administrative Assistant provides administrative support for the Foundation Board of Directors and acts as the liaison with faculty, staff, donors and community members for the Executive Director and the Board of Directors. The Administrative Assistant’s duties normally require access to confidential alumni, volunteer and donor information that is used to significantly contribute to the development of the Foundation; and performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
Incumbents serving in this position provide high level administrative support in a complex environment to ensure the fulfillment of the responsibilities and commitments of the Foundation, Institutional Advancement Office, Executive Director and Foundation Board of Directors using independent judgment with minimal direction and supervision. This position requires an elevated level of initiative, accountability and analytical skills to perform the essential tasks.
Responsibilities include development and implementation of departmental and nonprofit policies that relate to operations, budget and personnel management. The work involves independent judgment in the management of the functions of the office, including routing, follow-up and priority of paperwork. The major responsibility is to relieve the Executive Director of considerable detail in the day-to-day operations of the department, including the resolution of problems not requiring his/her personal attention, and upon assignment, giving information to employees in the implementation of decisions, directions and policy of the Foundation. The position is responsible for cultivating relationships with donors and the community on a daily basis. Work direction is exercised over volunteers, clerical and staff support personnel; and does related work as required.
The incumbent in this position supports institutional effectiveness by facilitating advancement practices that encourage and engage internal and external support of Cuesta College.
ABOUT THE COLLEGE
Where You Will Work
Serving all of San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. The main campus is located along scenic Highway 1, west of San Luis Obispo and east of the beaches of the Pacific Ocean. Cuesta College has a North County Campus in Paso Robles, and South County Center, in Arroyo Grande.
Who We AreEquity, diversity, and inclusion are essential to our culture and the work we do. Cuesta College is proud to be a designated Hispanic-Serving Institution (HSI) committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified professionals, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.
Additional information about the college can be found at https://www.cuesta.edu/about/index.html The college planning documents can be found athttps://www.cuesta.edu/about/collegeplans/index.html Our Student Equity Action Plan can be found athttps://www.cuesta.edu/about/info/student-equity-initiatives/equity/index.html We offer comprehensive benefit options. Information about benefits can be found athttps://www.cuesta.edu/about/depts/benefits-insurance/index.html
ESSENTIAL FUNCTIONS
QUALIFICATIONS
Education:
Required
Experience:
Required
Knowledge of:
Ability to:
Physical ability to:
License and Certificates (current within the last year or must be continuously current):
Required
REQUIRED DOCUMENTS TO APPLYCandidates will be required to submit ALL of the required documents below when applying for this position. When uploading documents, PDF uploads are preferred.
Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community.
In 500 words or less, with consideration to our Mission Statement and our values expressed above, please explain how you will demonstrate your commitment to diversity, equity, and inclusion in this position.
Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.
Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.
SALARY SCHEDULEBelow is the full salary schedule range for this position, steps A through E. Per Cuesta College’s bargaining agreement, new employees are placed at Steps A through C, which is the anticipated hiring range also listed below. The bargaining agreement also includes step and longevity increases.For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html
ADDITIONAL INFORMATIONCuesta College will not sponsor any visa applications.
San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act
Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html
Selected applicants will be invited to attend an in-person interview and skills test on Friday, May 31, 2024.
Full Time
$44k-55k (estimate)
03/21/2024
05/12/2024
cuesta.edu
SAN LUIS OBISPO, CA
500 - 1,000
1968
GILBERT H STORK
$10M - $50M