We are seeking a passionate Event professional, for the position of Event Coordinator with Beauport Hotel. The ideal candidate will be a team player, collaborating with the Events Team, Servers, Bartenders, and Kitchen staff to create a memorable experience for our guests.

EXPERIENCE:

Must have at least two (2) or more years of related industry experience, with a combination of previous Event experience.

ESSENTIAL FUNCTIONS

• Coordinate and direct the execution all components of a events, both public & private, to include ticket sales, coordination with clients and catering company and any other special requirements for event.
• Respond to inquiries pertaining to requests for information, pricing and planning for events.
• Meet with potential clients, conduct vessel tours, determining client’s event requirements; including event type, budget, number of guests, etc.
• Produce detailed proposals for events for any guest inquiry and request. When applicable, produce a contract and ensure signature by client and deposit is secured on a timely basis.
• Communicate with catering company to ensure proper execution of the product as promised to the guest.
• Day of Event: Coordinate with vendors, handle client queries, and troubleshoot to ensure the guest’s event runs smoothly.
• Conducts pre-event staff meeting to communicate all necessary information from the Banquet Event Order regarding seating, bar package, menu, service areas, safety issues, and timeline.
• Ensure that all requirements are completed at the end of the event by the staff, including dismantling and removal of the event, ensuring staff check-outs are correct and accurate. Deposit event monies and complete all post-event reports.
• Maintain highest standards of sanitation in accordance with local regulation and corporate guidelines.
• Develop and execute programs that improve the level of service and product quality.
• Provide exceptional service to both our guests and crew.

• Successful candidates must have high energy with exceptional organization skills.
• Must be able to work independently and maintain a positive attitude within a busy environment.
• Comply with Beauport Hospitality Group company policy and procedures regarding attendance and dress code standards and ensures employee compliance on all policies and procedures.

• Practice and observe all safety procedures and requirements.
• Ability to stand, bend, walk for 8 hours length of time.
• Must be able to lift up to 50 pounds on a regular and continuous basis.
• Ability to lead and work cohesively as a part of a team.
• Ability to multi-task, with efficiency, accuracy, and attention to detail.
• Must be able to work a flexible schedule, including weekends and holidays.
• Must have experience in all Microsoft Office products and industry relevant POS systems.
• Tips Certification

WORKING ENVIRONMENT

• The Beauport Hospitality Group is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regards to race, color, national origin, gender (including pregnancy), age, religion, disability, sexual orientation, veteran status, or any other status or characteristic protected by law.