Cox Tool is a small B2B machine tool distributing company. Cox Tool provides an array of machine tool products to its customers. Cox Tool wants to expand the business by hiring the office manager who will be responsible for the entire day-to-day operations of the company, so owner can concentrate on other strategic part of the business.

Job Duties/ Responsibilities:

Office Manager:

We are seeking a highly skilled and organized Office Manager to oversee the efficient functioning of our Office operations. As an Office Manager, you will be responsible for coordinating day-to-day accounting activities, managing databases, and facilitating smooth communication within the organization. Additionally, you will handle financial tasks, including invoice generation, A/P, A/R, inventory, shipping and basic accounting duties. You will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, you will contribute to maintaining up-to-date administrative procedures and supporting the organization. The ideal candidate will possess exceptional leadership abilities, proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities:

· Manage office budgets, generate invoices, and handle accounting tasks such as accounts payable, inventory, shipping and accounts receivable using ERP system.

· Enter all invoices, bills and verify and process payments.

· Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.

· Manage databases and ensure accurate data storage and retrieval.

· Order office supplies, stationery, and other essential items for the office.

· Handle correspondence, complaints, and queries promptly and professionally.

· Prepare professional letters, presentations, and reports to meet business needs.

· Act as a liaison between staff, suppliers, and clients, fostering positive relationships.

· Implement and maintain efficient office administrative systems and procedures.

· Coordinate training for new employees, developing effective training programs.

· Maintain strict confidentiality of executive-level communications and activities.

· Utilize a range of software packages, including ERP systems, to streamline operations.

Education and Experience:

· An associate degree in business or accounting or similar degree or experience or High school diploma with 5-6 years relevant experience

· Minimum of 2-3 years of experience as an accounting assistant, demonstrating proficiency in office management tasks.

· Proficiency in MS Office suite, including Word, Excel, and PowerPoint.

· Familiarity with accounting software such as ERP systems and other relevant software.

Skill Sets:

· Strong analytical skills with a keen attention to detail.

· Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using QuickBooks or sage or similar software and familiarity with various computer systems.

· Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions.

· Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders.

· Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes.

· Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions.

· Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks.

Ability to commute/relocate:

· Milford, OH 45150: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

· Do you have prior working experience in accounting?

· Do you have prior working experience in business procedures?

· Do you have prior working experience in ERP?

Experience:

· Microsoft Office: 3 years (Preferred)

· Administrative experience: 3 years (Preferred)

Job Type: Full-time

Pay: $30,000.00 - $35,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person