Under general direction, to plan, organize, direct, coordinate and evaluate the central administrative functions and/or staff, of a large County department. This is an executive management position responsible for financial, budgetary, human resources, information systems and general administrative functions.
Specifically, this recruitment is for the Administrative Services Manager (ASM) III position in the Consumer and Environmental Protection Agency (CEPA). This Executive Leadership position reports directly to the Director of CEPA. This position is responsible for planning, organizing, directing, and coordinating the Agency's central administrative functions and business service’s needs. Implement administrative policies and procedures and oversee the day-to-day operations of the areas of responsibility, including supervising administrative, technical, and secretarial staff.
The Consumer and Environmental Protection Agency:
The Consumer and Environmental Protection Agency (CEPA) enforces State and local laws and ordinances related to pesticide use, agriculture production, equity in the marketplace, animals, weed abatement, recycling and waste diversion, and environmental protection of area waterways. Divisions include Department of Agriculture, Weights and Measures, Animal Services including Animal Control, Clean Water, Recycling & Waste Reduction, Vector Control, and Weed Abatement. The Agency employs 137 FTE in six separate locations and has a Fiscal Year 2023-2024 budget of about $38 million.
The list established through this recruitment may be used to fill other ASM III vacancies as they occur.
Filing Period and Application Procedure
Final Filing Date: April 12, 2024. The first review will be held on March 25, 2024. The recruitment may be extended or closed as early as 10 days after issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.
This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at www.sccjobs.org.Questions regarding this Executive recruitment may be directed to Patricia Carrillo, Executive Services at (408) 299-5897 or Patricia.Carrillo@esa.sccgov.org 
Please be aware that the County of Santa Clara requires that all County employees must be fully vaccinated for COVID-19 prior to their first day of employment or have an approved exemption request from the County.
 
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• Plans, directs, coordinates and administers some or all of the department's budgeting, fiscal control, purchasing, supply and general business activities, payroll, personnel, employee relations, organizational development, strategic planning, and information systems and general administrative functions;
• Participates as a member of the department executive team in the review and establishment of policies and procedures for carrying out the department's goals and objectives, and initiates changes in methods and procedures to improve service delivery;
• Directs the development, preparation, and implementation of the departmental budget, including the review and analysis of division budget requests, development of justification for budget proposals, and the management of expenditures and revenues;
• Conducts or directs and evaluates complex studies pertaining to a variety of administrative and operational problems, and develops and implements effective solutions;
• Analyzes new and revised statutes and proposed legislation to determine affects on the department;
• Represents the department on matters related to departmental administrative functions;
• Acts as department liaison with County services regarding budget, human resources, information systems, vehicles and facilities planning, construction and maintenance;
• Develops and/or reviews and approves plans for effective utilization of office space, furniture and equipment; and supplies;
• May direct subordinate staff in the development, maintenance and evaluation of information systems and analyzes outcome date in order to evaluate, plan, and implement department goals and objectives, and to plan for future information system needs;
• Selects, supervises, and evaluates the work of subordinate and technical staff and conducts staff performance reviews and evaluations to ensure performance in meeting program and individual goals and objectives;;
• Prepares, reviews and approves detailed correspondence and reports;
• May assume disaster service worker duties as requested; and
• Performs related work as required.

Special Requirements

• Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County driver authorization

Considerable education and managerial level experience which demonstrates the ability to perform the typical management responsibilities and the possession an application of the following knowledge and abilities.
Experience Note: A qualified candidate would typically possess education and experience equivalent to a Bachelor's degree in Public or Business Administration or related field and four (4) years' experience directing administrative or support services organization, such as accounting, budgeting, finance, human resources, general services, technology or other centralized administrative function consisting of a wide variety of activities of moderate scope and complexity, including two (2) years of supervisory experience.
Knowledge of: 

• Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, employee relations, modern information systems applications, and organizational development;
• Administrative problems involved in the operation of a large governmental department or similar organization;
• The theory, principles, practices and application of governmental budgeting and accounting;
• Preparation, negotiation and monitoring of contracts; and
• Principles of management analysis and organizational design necessary to formulate and implement administrative policies and procedures.

Ability to:

• Plan, organize and direct a comprehensive administrative services program in a large department, develop and implement new methods and procedures;
• Effectively represent the department on a variety of matters with other departments and agencies;
• Analyze and evaluate administrative and budget problems and implement effective solutions;
• Work effectively as a member of a management team;
• Conduct cost and operational studies and analysis;
• Manage, train, develop and motivate subordinate staff;
• Communicate effectively in both oral and written form; and
• Establish and maintain effective working relationships.