Salary: $19.36 Hourly
Location : 313 W Market Street - West Chester, PA
Job Type: Full Time, Non Exempt
Job Number: 02322
Department: Recorder of Deeds
Division: Recorder of Deeds
Opening Date: 01/12/2024
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm
Summary

Summary / Main Purpose of Job:
Calculate and collect all recording fees and state and local realty transfer taxes, and place documents on the Record with 100% accuracy. Perform deed and title research of land records in conjunction with the County's UPI program.
Applicant must be detail oriented, demonstrate excellent customer service skills and enjoy working in a dynamic team-oriented environment. Among other duties, candidate must be able to perform basic searches of deeds and work with our Eagle recording system to place documents on the public record with 100% accuracy. Data entry experience, title or mortgage industry experience is a plus, but not required.

Essential Duties

Essential Duties, Tasks and Accountabilities:

• Record and index documents in the Recorder of Deeds' database using a Windows-based recording system.
• Examine incoming documents for recordability, indexing information, image quality and correct UPI format.
• Generate daily reports verifying daily work and receipts.
• Reconcile monies with the day-end report generated by the recording system.
• Records are audited by state and county auditors and must be 100% accurate.
• Mail recorded documents to original submitters.
• Maintain positive and courteous relations with the public.
• Perform deed research to verify UPI accuracy using GIS software.
• Work with title companies and other counties to determine proper UPI numbers.
• Help the general public search and copy Recorder of Deeds' records, and resolve problems and issues.
• Work with the Assessment Department, Bureau of Land Records staff, and other taxing entities to solve problems.
• Handle customer requests for information regarding property owners, addresses, map products, etc.
• Maintain records using department procedures.
• Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• One to three years of job-related experience and/or training.
• Knowledge of general accounting to accept, balance and reconcile recording fees as well as state, local and school district real estate transfer taxes on a daily basis with 100% accuracy.
• Knowledge and familiarity with legal documents pertaining to real estate land transfers.
• Basic understanding of the taxing structure and rates for state, county, various municipalities and school districts.
• Basic knowledge of recording regulations as directed by law.
• Basic knowledge and understanding of the County's townships, cities and boroughs.
• Ability to recognize a legal document's content, intent and the parties involved.
• Basic knowledge and/or experience with scanning equipment, software and computer recording systems.
• Ability to retain original documents in the order designated by law.
• Familiar with microfilm and the equipment needed to read and maintain it.
• Knowledge and skill to read and interpret legal descriptions and maps.
• Knowledge and skill with database and spreadsheet applications.
• Good organizational skills.
• Good time management skills.
• Accurate and detail-oriented.
• Strong verbal and written communication skills.
• Ability to interface effectively with all levels of County management.
• Easily adapts to changes in the work environment.
• Ability to maintain confidential information and handle confidential matters.
• Intermediate skill to use a personal computer and various software packages.
• Strong problem-solving and research skills.
• Ability to work independently and proceed with objectives.
• Ability to carry tasks to completion.

Preferred Skills, Knowledge & Experience:

• One to three years of job-related experience.
• Working knowledge or the ability to learn the Eagle recording system and GIS software.
• Strong customer service skills.
• General knowledge of land surveying and real estate laws.
• Paralegal, notary or other legal background or experience.
• Ability to interpret and record a variety of legal documents, including deeds, satisfactions and assignments.
• Experience with deeds and real estate transactions; prior legal experience helpful.
• Ability to read maps.
• Experience checking legal descriptions and subdivision plans.
• Ability to work with the general public at public counters in order to record documents, assist the public and answer telephone inquiries.
• Basic knowledge of fees, taxes, recording regulations, office regulations, other departments, image maintenance, film viewing equipment and copiers, image computer software, computers, print equipment, film maintenance and cash transactions.
• Accurate and detail-oriented.
• Ability to concentrate for long periods of time.
• A calm and professional demeanor is required at all times.
• Familiarity with other departmental duties in order to fill in, as needed.
• Ability to use common sense understanding to carry out written or verbal instructions.
• Ability to handle and resolve recurring problems.
• Strong interpersonal skills.
• Ability to balance team and individual responsibilities.
• Easily adapts to changes in the work environment.
• Proactive
• Flexible

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:

• Basic to Intermediate Word skills
• Basic Excel skills
• Basic Access skills
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (for research purposes)
• PeopleSoft skills or the ability to learn PeopleSoft
• Experience with or the ability to learn GIS software and Oracle-based systems.
• Experience with or the ability to learn BLR applications for UPI verification and map production.
• Experience with or the ability to learn Microfilm viewer/printer, large format scanner/printer, cash register
• Experience with or the ability to learn Recorder of Deeds CRIS recording system, public printing system
• Experience with or the ability to learn E-Recording software

The County of Chester offers comprehensive benefits to our employees.
01

What is your highest level of education?

• No formal Education
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

• None
• less than 1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8
• 9

Required Question