JOB RESPONSIBILITIES

• Attendance:

  • Maintains regular attendance of students. Ensure teachers are taking attendance two times per day. Make any attendance adjustments (for example excused absences/tardiness, etc.)
  • Contact parents/guardians of any students that are absent without a note/email. (daily).
  • Inform registrar and administration of Students if there are any irregularities in students attendance.
  • Inform registrar and administration when a student has excessive absences.
  • Provide Weekly attendance reports to teachers. Monitor that reports are signed and returned to you at the end of the year.
  • Maintain positive rapport and demeanor with all staff, students and families.
  • Assists the registrar with enrollment and withdrawal of students.

• Receptionist:
• Maintains and respects the confidentiality of students and school personnel information.
• Understands, accepts, and abides by the school’s philosophy and mission statement.
• Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school.
• Greets all incoming students, families, and guests respectfully and professionally.
• Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing, copying, and faxing of sensitive information.
• Develops a positive, welcoming, and caring climate in the Front Office.
• Consistently exhibits high standards of professional conduct.
• Arrives punctually, be prepared for each school day, and maintains regular attendance.
• Assists students and others with routine problems and will refer non-routine items to the Site Director.
• Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
• Coordinates pickup, delivery, and distribution of mail and packages.
• Receives, counts, opens, unpacks, dates, stamps, records, sorts, and distributes incoming mail, documents, books, materials, and supplies following established procedures.
• Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing.
• Distributes any student/staff items left at the front desk.
• Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request (per state law- we are not allowed to take messages for teachers or students. The parent must email the teacher).
• Receive, maintain, and sort all incoming paperwork (intent to return forms, uniform forms, etc.).
• Plan and set up rooms for various meetings, training, board meetings, and/or Professional Development Days
• Assist in planning/scheduling/ preparing for special visitors to the campus
• Attend all meetings, professional development days, trainings, and/or special events as assigned.
• (from Health Assistant) Assume responsibility for maintaining a clean, neat and orderly environment.
• Effectively perform all other duties as assigned/asked by administration.

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  Must be able to communicate with and translate for spanish-speaking families.

• Other duties as assigned by administration.

Required Knowledge/Skills:

• Knowledge of office practices and procedures that involve the operation of standard office equipment such as a personal computer, copier, fax, and associated equipment that can be learned on the job within several months.