Academic Assistant

SUMMARY:

The Adult Education Aid has the general responsibility of serving as a point of contact with all students entering the campus office and assisting Adult Education instructors in the smooth operation of the program inclusive of intake and student referrals.

SUPERVISORY RESPONSIBILITIES:

• None

DUTIES AND RESPONSIBILITIES:

1. Greets and directs all students and visitors entering the building.
2. Assists with student enrollment, intake, and assessment as needed.
3. Understands and uses the OAE data management system.
4. Answers phone, takes messages, and directs calls.
5. Assists Instructors in maintaining student folders and records of student progress.
6. Works as an effective member of the AE team to ensure the success of all students.
7. Maintains documents and reports.
8. Assists with making copies and other duties of a clerical nature for the Director.
9. Conducts student follow-up to promote retention.
10. Performs other duties as assigned.

Qualifications

MINIMUM JOB REQUIREMENTS:

• High School Diploma/ High School Equivalency
• Two (2) years of office work experience

PREFERED JOB REQUIREMENTS:

• Associate in Arts or Associate in Applied Science Degree
• One (1) or more full-time years of experience as an office secretary
• Proficiency with Microsoft Office Products.
• Skills: Organizational skills; Written and oral communication skills; Interpersonal skills

ENVIRONMENT AND DEMANDS:

• The work environment is an office setting with moderate noise.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

JOB ANNOUNCEMENT CLOSING INFORMATION:

• This job announcement is scheduled to close on 6/11/2024.
• It may close at any time if it is still open after the date listed above.
• Please complete your application with this information in mind.

DOCUMENTS NEEDED TO APPLY:

• Resume
• Cover Letter
• Unofficial Transcript(s)
• Three (3) Reference Letters

CONTACT INFORMATION:

• Please direct questions concerning this job announcement to: